We are seeking a highly organized, detail-oriented, and professional Administrative Assistant to support the Chamber's daily operations. This position plays a vital role as the first point of contact for visitors, guests, and callers, creating a positive and lasting impression of our organization and community. The role reports directly to the President and requires a strong blend of administrative, financial, and customer service skills.
Job Title: Administrative Assistant
Location: Jefferson, Ga 30549
Schedule: Monday - Friday, 8:00 AM - 5:00 PM
Pay Range: $22.00 - $24.00 per hour, based on experience
Key Responsibilities:
Administrative Support
- Greet and assist all visitors, callers, and guests in a friendly, professional manner
- Coordinate repairs, maintenance, and manage contracts and leases
- Record reservations, manage mail flow, and assist at special events
- Maintain office supply inventory and procure materials as needed
- Prepare and manage outgoing mailings and correspondence
- Monitor and distribute mail from post office and external dropbox
- Manage accounts receivable and payable using QuickBooks and ChamberMaster
- Perform bank reconciliations and prepare monthly financial reports for the Board
- File and pay applicable tax forms and maintain accurate financial records
- Post deposits, classify expenses, and process reimbursement checks
- Maintain accurate member records and invoicing schedules
- Follow up on unpaid invoices and process renewals or cancellations
- Prepare mailing lists, membership packets, and assist with member campaigns
- Track financials related to members and events within ChamberMaster
- Assist with event registration and provide logistical support
- Support Event Manager in budget reconciliation and reporting
- Coordinate purchases and inventory for events and office needs
Qualifications:
- Proven experience in administrative or office management roles
- Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, Outlook)
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Professional demeanor with strong customer service orientation
- Ability to manage sensitive information with confidentiality
- Experience with CRM or membership management systems (preferred)
- High school diploma or equivalent required; associate's degree preferred
For immediate consideration please email your resume directly to Subject: Admin Position