We are seeking a detail-oriented and highly organized Administrative Assistant to join our esteemed accounting firm. In this role, you will provide essential administrative support to our team of accounting professionals, ensuring the efficient operation of daily business activities. As the first point of contact for clients and business contacts, you will play a critical role in maintaining a professional and welcoming environment. Your duties will include preparing necessary documentation, and handling client correspondence. You will also be responsible for maintaining accurate records and assisting in processing client deliverables. This position requires exceptional multitasking abilities, strong communication skills, and a thorough understanding of office procedures. The ideal candidate will exhibit a proactive approach to problem-solving and strong attention to detail. Your capacity to work collaboratively in a fast-paced environment, coupled with your commitment to providing exceptional client service, will contribute to our firm's success. We value integrity, professionalism, and dedication in our team members, and we are eager to welcome an Administrative Assistant who will align with our corporate values and enhance the efficiency of our accounting services.
Responsibilities:
- Greet clients and other visitors to the office.
- Handle client inquiries and provide information as required in a professional & friendly manner.
- Provide support and assistance to all departments within the firm.
- Prepare and edit documents, reports, and correspondence with accuracy.
- Track client communication to ensure tasks are completed and communicated with the team.
- Send tax returns and other client deliverables to clients using proper firm security protocols.
- Maintain and update online filing systems ensuring timely access to information.
- Perform data entry tasks to support accounting processes and ensure accuracy in records and status within systems.
- Help other departments as needed with various tasks and projects
Requirements:
- Proven experience as an administrative assistant or similar role in an accounting environment.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and accounting software (CCH Wolter Kluwer preferred).
- Excellent organizational and time-management skills to handle multiple priorities effectively.
- Strong verbal and written communication skills for clear interaction with clients, team members and numerous supervisors assigning work.
- Technical skills to manage paperless work environment and communicate with remote team members utilizing Teams to chat, meet via video and screen share to collaborate regularly.
- High attention to detail and accuracy in completing tasks and managing records.
- Ability to maintain confidentiality and handle sensitive information responsibly.