About the Role:
We're looking for a professional and personable
Bilingual Administrative Assistant to support our client's team and help keep daily office operations running smoothly. This role is perfect for someone who enjoys being the first point of contact in a busy office and takes pride in keeping things organized and on track. Fluency in both English and Spanish is required.
What You'll Be Doing:
Greet visitors and manage front desk activity in a warm and professional manner
Answer phone calls and route them to the right department or team member
Respond to emails and walk-in inquiries from clients, partners, and vendors
Schedule appointments, meetings, and travel for senior staff
Set up conference rooms, including coffee/snacks for meetings
Receive and distribute incoming mail and packages
Hand out employee applications and assist with onboarding materials
Order, stock, and organize office supplies as needed
Assist various departments with copying, filing, scanning, and other admin tasks
Support Human Resources, Accounting, and Executive teams with special projects
Troubleshoot basic office needs and escalate any issues when needed
What We're Looking For:
Must be fluent in English and Spanish (written and spoken)
Strong organizational and time management skills
Excellent written and verbal communication
Comfortable managing multiple tasks with attention to detail
Professional, friendly, and dependable
Able to maintain confidentiality at all times
Self-starter who works well independently and on a team
Familiarity with basic office equipment and tools (copier, printer, etc.)