Salary: $44,050.00 Annually
Location : St. Croix, VI
Job Type: Classified
Job Number: Department: Bureau of Motor Vehicles- STX
Opening Date: 04/28/2025
Closing Date: 5/12/:59 PM Atlantic (Canada)
DescriptionThis is staff work in coordinating office services such as budgetary requests, records control, manuals, policies, procurement and simplification of reporting procedures.
An employee in this class is responsible for facilitating management by attending to a variety of administrative details, which is necessary to ensure a smooth work flow. Work requires the use of considerable initiative and judgment. Direction is received from a higher level officer who reviews work through conferences, written reports, and results achieved.
Duties and ResponsibilitiesSupervises the work of subordinate personnel; assigns and reviews work for accuracy and completeness.
Serves as an integral member of the office management team to provide substantive technical administrative advice in decisions affecting activities supporting program efforts.
Identifies, analyzes and develops administrative policies and procedures for effective administrative operation.
Prepares work plans and schedules, and interprets regulations and policies.
Studies departmental operational methods and makes recommendations to section head/supervisor, in order to improve work-flow, simplify reporting procedures or implement cost reduction.
Conducts studies and collects information or administrative problems; analyzes findings; makes reports of practical solutions.
Collects, analyzes, and compares data and trends; prepares reports including observations, conclusions, and recommendations.
Reviews and answers corresponds.
Coordinates collection and preparation of operating reports such as time and attendance records, budgetary expenditures, and other statistical data.
Compiles data for and prepares periodic and special reports.
Performs other related duties
Minimum Qualifications Graduation from a four-year college of university with major course work in political science, public or business administration, or a related field, plus four (4) years managerial work experience dealing with personnel, procurement, and budgetary matters.
OR
Considerable experience in public or business administration, personnel, budgeting, or procurement, (at least eight (8) years) which includes at least one (1) year work experience as an Administrative Officer III or a related capacity.
Position FactorsFACTOR 1- KNOWLEDGE REQUIRED BY THE POSITION
Knowledge of the principles and practices of public administration/business administration.
Knowledge of modern office procedures, practices, and equipment.
Knowledge of research techniques and report writing.
Knowledge of the principles of supervision, and the ability to supervise the work of others.
Knowledge of the principles of accounting, personnel, and business administration, purchasing, and budget preparation.
Ability to exercise resourcefulness in meeting new problems.
Ability to prepare accurate, clear, complete, and concise reports.
Ability to analyze, interpret, and report research findings.
Ability to initiate and install administrative procedures and evaluate their effectiveness.
Ability to interpret properly and to make decisions in accordance with laws, regulations, and policies.
FACTOR 2- SUPERVISORY CONTROLS
Employee works under the supervision of a higher-level officer who assigns duties, describes scope of goals and objectives, and furnishes guidance only on critical issues. Work is reviewed through conferences, reports, and achievements of objectives.
FACTOR 3- GUIDELINES Guidelines consist of departmental rules, regulations, procedures, and policies. Employee interprets and adapts guides for particular situations and uses initiative and resourcefulness gained from experiences to apply and arrive at appropriate decisions.
FACTOR 4- COMPLEXITY
Work involves responsibility for managing administrative functions including budgetary requests, record control and other general services. Decisions involve consideration of which approaches, techniques, and methods to employee and to what extent they need to be adapted or modified to meet the needs of the task.
FACTOR 5- SCOPE AND EFFECT
The purpose of the work is to facilitate management by attending to a variety of administrative details, necessary to ensure a smooth workflow. These administrative functions have a significant impact on achieving the goals and objectives of the agency.
FACTOR 6- PERSONAL CONTACTS
Contacts are made with co-workers, employees from other government agencies, and managerial personnel.
FACTOR 7- PURPOSE OF CONTACTS
To advise and provide assistance relevant to improvement in administrative matters, resolution of problems and other changes.
FACTOR 8- PHYSICAL DEMANDS
Work is sedentary in nature, requiring no unusual physical demands.
FACTOR 9- WORK ENVIRONMENT
Work is performed in an office setting.
The Government of the Virgin Islands aspires to provide the highest level of comprehensive benefits, services and programs to eligible employees, retirees, and their dependents which:
- Meet and anticipate their individual needs;
- Assure the GVI's competitiveness with other employers to attract and retain employees;
- Maximize cost effectiveness; and,
- Assure optimal health and productivity of employees.
To achieve this goal, from time to time, the carrier for the GVI's insurance may change. Please contact the Group Health Insurance Office of the Division of Personnel in St. Thomas and St. Croix at for more information regarding carriers.
Medical and Dental Coverage Enrollment
The Virgin Islands government offers to full-time employees and their eligible dependents, a group health and dental insurance plan.
Full-time employees must enroll within thirty-one (31) days of hire unless they can provide proof of medical coverage from another source. An employee who does not enroll within 31 days of employment will be automatically enrolled in the health insurance plan with single coverage.
If an employee fails to enroll dependents within the initial eligibility period he/she must wait until a period of "open enrollment" is announced or have a qualifying event as determined by the health insurance carrier to enroll dependents or make changes to their coverage.
Effective Date of Coverage
If enrollment forms are received on or before the 6th of the month, coverage will be effective on the first day of the first month following the receipt of enrollment forms. If enrollment forms received on the 7th of the month or later, coverage will be effective on the first day of the second month following the receipt of the enrollment forms.
Example:
Date Forms Received May 1st May 8th January 6th February 7th
Coverage Effective Date June 1st July 1st February 1st April 1st
Dependent Coverage
Dependents of eligible employees may participate in the Group Health and Dental Insurance Program according to the terms and conditions imposed by the Health Insurance Board of Trustees and/or the carrier. Eligible dependents are the employee's:
- Legal spouse;
- Natural children;
- Adopted children; and
- Step children.
When a new dependent is acquired, you must enroll them within thirty-one (31) days after acquiring such dependent. When enrolling a dependent at any time, the following may be required:
- Birth certificate;
- Marriage certificate;
- Adoption papers; and/or
- Legal papers of appointment.
Various other documents may be required to determine the eligibility of the dependents.
Cost of Coverage
The GVI contributes toward the cost of Health Insurance for each employee enrolled under the Group Health Insurance Program. The GVI reserves the right to change the amount of the employee contribution when necessary for financial or other reasons.
Waiver or Discontinuation of Benefits
An employee may opt to decline coverage, or discontinue coverage under the Group Health and Dental Insurance Plan at any time. An employee who waives coverage upon employment, or who drops out of the program must provide proof of medical coverage and will be subject to the eligibility requirements imposed by the carrier in order to re-enroll in the program. This provision also applies to dependents that are dropped from the plan.
Coverage discontinues on the last day of the month following a qualifying event or on the date of an employee's separation.
After separation, an employee or dependent may be eligible to convert their group policy to an individual policy within 30 days, depending on the insurance carrier. If an employee would like to convert their policy to an individual policy a notice of conversion must be sent to the insurance carrier. Consolidated Omnibus Budget Reconciliation (COBRA) coverage is not available in the Virgin Islands after loss of coverage.
Dental Insurance
As a condition of participation, all employees must enroll in medical coverage to qualify for Dental Insurance.
Leave without Pay
The GVI will maintain group health insurance plan coverage for employees on leave without pay . click apply for full job details