Administrative Assistant
BANPAY Full-time On-site
About the Role:
BANPAY is seeking a reliable and detail-oriented Administrative Assistant to support our operations and administration teams in Houston, Texas. This is a key position that ensures the smooth daily functioning of our office, offering direct support to management and internal departments. If you're highly organized, proactive, and thrive in a fast-paced environment, we'd love to hear from you.
Key Responsibilities:
Administrative Support
- Manage calendars, schedule meetings, and coordinate logistics for managers and team leads
- Prepare correspondence, reports, and presentations
- Maintain organized digital and physical filing systems
Office Coordination
- Order and track office supplies and equipment
- Support planning and execution of team meetings and company events
- Act as a liaison with vendors, service providers, and building management
Operational Support
- Assist with employee onboarding and workspace setup
- Coordinate travel bookings and expense reports
- Ensure compliance with internal policies and external administrative standards
Communication
- Manage general inquiries via phone, email, and in person
- Draft professional correspondence and maintain up-to-date contact records
Qualifications:
- Education: Degree in Office Administration, Business Administration, or a related field
- Experience: 1-3 years in an administrative support role, ideally in a professional services, financial, or tech environment
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace; experience with tools like Asana, or CRM systems is a plus
- Languages: Fluency English and Spanish or French is a strong asset
Core Competencies:
- Excellent organization and prioritization abilities
- Strong written and verbal communication skills
- High attention to detail and accuracy
- Ability to work independently and handle confidential information with discretion
- Adaptability and problem-solving mindset
- Collaborative attitude and customer service focus
Working Conditions:
- On-site position based in Houston, TX
- Occasional flexibility in hours may be required to support events or urgent tasks
- Must be legally authorized to work in the U.S.