Primoris Engineering is seeking an energetic and polished
Administrative Assistant to provide high-level administrative support to our Business Development team. This individual will be the face of our office, offering professional and efficient support in all office activities. The ideal candidate will be outgoing, articulate, and proactive, ensuring smooth operations through a variety of clerical duties. You will play an essential role in promoting a positive and professional image of the company to all visitors, clients, and suppliers. This position requires someone who can effectively manage multiple tasks while maintaining exceptional attention to detail and a strong sense of initiative.
JOB DUTIES: - Greet and welcome visitors with professionalism and enthusiasm, providing them with direction as necessary.
- Answer, screen, and direct phone calls in a courteous, professional manner.
- Maintain the appearance of the public areas (front desk and boardroom) to ensure they are always professional and welcoming.
- Represent the company in a positive, professional manner with all visitors, suppliers, inquirers, etc.
- Coordinate and schedule appointments and meetings, ensuring all parties are well-informed and prepared.
- Order and maintain office supplies to ensure the office runs smoothly and efficiently.
- Type and proofread forms, letters, reports, and memos as required.
- Receive and distribute mail, packages, and priority post, ensuring timely delivery.
- Assist with the completion of payroll data entry and new hire paperwork, providing administrative support to HR and division managers.
- Obtain supervisor signatures on contracts, subcontracts, and change order documents as required.
- Assist in other administrative tasks as requested by management.
- Ensure the office is ready for emergencies by maintaining knowledge of evacuation procedures.
QUALIFICATIONS/SKILLS: - High School Diploma or an acceptable combination of education and experience.
- One to three years of office administration experience, preferably in a fast-paced environment.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Basic knowledge of payroll and HR procedures.
- Ability to work independently and effectively under deadlines, with strong organizational skills.
- Superior telephone etiquette with the ability to interact professionally with clients and colleagues.
- Strong written and verbal communication skills with the ability to convey information clearly and accurately.
- Professional, outgoing, and polished demeanor at all times, capable of representing the company in a high-profile manner.
- Reliable, resourceful, and able to take initiative to resolve issues quickly.
BENEFITS: - Competitive compensation, paid weekly.
- Best-in-class medical, dental, vision, and LTD/STD coverage.
- 401(k) with company match, vested on day one.
- Pet coverage for your furry friends.
- Legal assistance coverage.
- Award-winning safety programs.
Company Overview: Primoris Engineering provides complete professional and technical engineering services, including feasibility studies, process design packages, front-end engineering designs, economic analysis, detailed engineering, survey, and construction and commissioning services for projects in the Refining, Renewables, Chemicals, and Mid-Stream markets. We are experts in the process heater marketplace and designing and supplying reformers, heaters, Selective Catalytic Reductions (SCR), and waste-heat recovery units around the world. Engineering offices are located in Tyler, TX, Houston, TX, San Dimas, CA, and Calgary, Alberta, Canada.
EEO Statement: We are an equal-opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
Third-Party Agency Notice: Primoris will not accept any unsolicited resumes from any third-party recruiting agencies either, domestic or international. Primoris nor its subsidiaries will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency representative or agency consultant unless your firm is an approved vendor partner with a current executed agreement.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.