Our client is seeking an experienced Administrative Assistant. As the first point of contact, you will play a pivotal role in maintaining a professional and organized office environment. Responsibilities include managing incoming calls, welcoming visitors, supporting IT needs, managing supplies, scheduling, handling correspondence, and facilitating meetings. This role demands meticulous attention to detail, confidentiality, and a proactive approach to duties.
Key Responsibilities:
- Handle incoming calls, screening and directing them appropriately.
- Welcome and guide office visitors and vendors.
- Support IT requests as needed.
- Manage office supplies, including ordering, receiving, and distribution.
- Provide administrative and clerical support.
- Sort and distribute mail and deliveries.
- Coordinate appointments and manage calendars.
- Organize and prepare meeting rooms.
- Maintain cleanliness and organization of common areas.
- Assist with travel arrangements.
- Support setup for Investor and Board meetings.
- Supply catered lunch for the team.
Qualifications:
- 3-5 years of administrative experience.
- Professionalism, reliability, and punctuality are paramount.
- Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
- Strong attention to detail.
- Ability to maintain confidentiality.
- Proactive and self-motivated with a strong work ethic.
- Excellent interpersonal skills and a positive attitude.
- Outstanding verbal and written communication skills.
- Adaptability to changing priorities and deadlines.
- Professional appearance and demeanor.
Please submit your resume in Word format to be considered