Administrative Assistant
Location: Texas (In-office) Type: Full-time
Job Summary: We are seeking a highly organized, professional, and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide comprehensive administrative support, ensuring efficient operation of the office. This role requires strong communication skills, proficiency in office management, and the ability to multitask effectively in a fast-paced environment.
Responsibilities:
- Manage day-to-day administrative tasks including scheduling meetings, managing calendars, and coordinating office activities.
- Handle incoming calls, emails, and correspondence promptly and professionally.
- Greet and assist visitors, clients, and employees in a welcoming manner.
- Prepare and distribute documents, memos, emails, reports, and presentations as needed.
- Maintain accurate filing systems (digital and physical).
- Support office financial management by tracking expenses, invoices, and office supply inventory.
- Assist in organizing company events, meetings, and travel arrangements.
- Ensure the office environment is clean, organized, and equipped.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience in an administrative support role.
- Excellent verbal and written communication skills.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time-management skills.
- Ability to maintain confidentiality and professionalism.
- Detail-oriented with an ability to prioritize multiple tasks efficiently.
Preferred Experience:
- Previous experience in industries such as real estate, legal, hospitality, government, or energy sectors is a plus.
Benefits:
- Competitive salary
- Comprehensive health, dental, and vision insurance
- Paid time off and holidays
- Opportunities for professional development
Join our dedicated team and play a pivotal role in maintaining our operational excellence and client satisfaction