IAI North America (IAI NA) is a wholly owned subsidiary of IAI, Ltd., in Israel. Our parent company is one of the largest industrial companies in Israel and has an international reputation for quality aerospace and high technology products and services. The work performed by IAI NA in the United States is an integral part of the total IAI world-wide sales and support program.
IAI North America is located in Herndon, Virginia, and is a small company with big ambitions. We are looking for an Administrative Assistant to provide administrative support to the CEO and to the Director of Contracts. The ideal candidate is a self-starter, extremely organized with excellent time management skills. Trustworthy, with a high degree of professionalism and discretion, has strong communication skills and is comfortable wearing multiple hats.
Essential Functions
- Manage all front-end clerical and administrative duties
- Manage the CEO's calendar, schedule meetings, and coordinate travel logistics
- Handle confidential information with discretion and professionalism
- Prepare meeting agendas, take notes, and track action items
- Support the Director of Contracts with administrative duties, tasks, and coordination/management of special projects and events
- Help manage priorities and follow-ups
- Act as "gatekeeper" for direct access to the CEO's time and office.
Qualifications
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Very strong interpersonal skills and the ability to build relationships with staff and internal and external partners.
- Ability to work independently and think critically.
- Flexible, positive attitude and a good sense of humor.
Education and Experience Requirements
- Bachelor's degree.
- 1 to 3 years' experience as an assistant preferred.
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
IAI North America provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, IAI North America complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
IAI North America expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of IAI North America's employees to perform their job duties may result in discipline up to and including discharge.