Administrative Assistant

Position Details

Position Information

Position Title
Administrative Assistant

FLSA Classification
NE

Reports to
Executive Director

Salary Range
H1

Weeks Per Year
52

Work Week
20 hours (minimum)

Position Summary

Assumes responsibility for implementing systems, processes and/or procedures as well as monitoring projects and providing administrative support to ensure the efficient and effective operations of the office. Performs all duties in full support of the University's mission, understanding that the positive and effective execution of these duties are instrumental to the education of the University's students.

Hiring Range
Budgeted starting rate is $18.60 - $22.00 per hour, based on experience

Key Responsibilities

Key Responsibilities

• Provides timely and accurate administrative support to the Dean/Director/Department Head. Researches and assembles necessary background information to expedite written and/or oral response. Drafts and/or edits internal and external correspondence from draft to final form. Handles highly sensitive information with confidentiality and tact.
• Establishes, maintains and continually strives to improve office procedures, files and computer systems to support effective operations and/or realize efficiencies.
• Maintains office supplies, equipment and/or inventories, reordering as necessary and/or appropriate within established budgetary constraints.
• Maintains the Director/Department Head's calendar, including making and managing appointments. Coordinates logistics associated with meetings, conferences, events and/or activities including, but not limited to, scheduling venues, inviting attendees, coordinating travel arrangements and/or preparing agendas or materials. Ensures post-event follow up actions are taken as necessary and/or appropriate.
• As required, utilizes Banner, the University's database of record, to manage the department's budget, making revisions and transfers as necessary and appropriate, in an effort to ensure prudent fiscal oversight. Maintains financial and budgetary records in compliance with established institutional data integrity standards as well as other related University policies and procedures. Reviews and verifies all appropriate backup documentation is complete in an effort to facilitate timely workflow. Prepares and analyzes a variety of budget analyses and reports for the Dean/Director/Department Head.
• Performs other related duties as assigned.

Posting Detail Information

Posting Number
PS1081P

Working Conditions

Normal office situation.

Education

Associate's Degree or two-year College equivalent required.

Physical Effort

Typically sitting at a desk or table. Light lifting or carrying 25 lbs. or less

Special Skills

The ability to work effectively with diverse groups.

Desired Start Date

Position End Date (if temporary)

Close Date

Open Until Filled
Yes

Special Instructions Summary

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