Overview The
Administrative Assistant-Public Relations provides essential administrative and logistical support to the community relations team, helping with day-to-day operations, event coordination, and content organization. This entry-level position is perfect for someone looking to gain experience in marketing and communications while working in a fast-paced healthcare environment.
Responsibilities
Key Responsibilities: General Administrative Support - Assist with organizing and managing marketing materials, including print collateral, promotional items, and digital assets.
- Maintain department calendars, including event schedules, content posting timelines, and project deadlines.
- Support coordination of invoices, purchase orders, and vendor communications.
- Assist in scheduling and preparing materials for internal and external meetings.
- Other duties as assigned
Marketing & Advertising Support - Assist with social media by scheduling pre-approved content, responding to basic comments/messages, and tracking engagement.
- Proofread marketing materials for accuracy and consistency.
- Organize and maintain content library for the community relations department.
- Other duties as assigned
Event & Community Outreach Support - Provide logistical support for community events, including setting up, breaking down, and interacting with the attendees on behalf of NARMC.
- Help coordinate internal organization events.
- Assist with vendor coordination.
- Other duties as assigned.
Internal Communications Support - Assist in drafting and distributing internal communications and announcements.
- Help coordinate internal signage updates and ensure information is up to date across the organization.
Qualifications
Qualifications: - High school diploma or equivalent required; associate's, bachelor's, and/or certifications in Marketing, Communications, or a related field preferred.
- Strong organizational skills with attention to detail.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Suite.
- Familiarity with social media platforms (Facebook, Linked In, Instagram) is a preferred.
- Ability to multitask and manage deadlines in a fast-paced environment.
- Excellent written and verbal communication skills, with the ability to craft professional messaging, assist in content creation, and interact with internal and external stakeholders in a polished manner.
Work Environment & Physical Requirements: - Office-based with travel to hospital clinics and community events.
- Some evening or weekend work may be required for event support.
- Ability to lift and transport marketing materials (up to 25 lbs).