The Administrative Assistant is responsible for the daily oversight of the Graduate College office and providing direct administrative support to the Graduate College Dean.
The start date for this position is August 1, 2025, or after.
Job Duties: - Ensure the Graduate College is open and ready for daily operation at 8:00 a.m.
- Access voice mail and email upon arrival and throughout the day, to make certain applicable action is taken in a timely manner.
- Provide front line customer service support in a professional and courteous manner via in person, phone, and email correspondence
- Manage an effective and efficient filing system
- Process internal and external forms/documents (i.e., travel, purchase orders, office supplies, etc.). oversee all transactions to completion
- Process incoming mail (date stamped and disseminate accordingly)
- Minute recorder for Graduate Council meetings, prepare agenda and disseminate meeting materials
- Assist with graduate student registration
- Assist with Graduate College Day recruitment event/preparations
- Assist with Graduate College social media and website updates
- Assist in managing the Graduate College email account ( )
- Update the Graduate College Handbook as applicable
- Assist with Graduate College commencement preparations (ex., Graduate College Commencement celebration)
- Manage the Dean's calendar
- Draft correspondence for the Dean's review and approval
- Disseminate correspondence on behalf of the Dean
- Arrange and confirm meetings for the Dean
- Effectively responding to other duties as assigned by the Dean
Qualifications: - At least one year of administrative experience
- Microsoft Office including Outlook, Word, and Excel
- Must be able to provide outstanding customer service
- Ability to demonstrate tact and initiative when working with others
- Able to perform multiple tasks with similar deadlines
- Demonstrate excellent organizational and planning skills