Our client is seeking a motivated and highly organized Administrative Assistant to provide critical support to the Directors and Vice Presidents responsible for the operational execution of their investment strategies. This individual will play a key role in maintaining seamless day-to-day operations by managing administrative tasks with precision and professionalism. The ideal candidate will be detail-oriented, proactive, and capable of thriving in a fast-paced, dynamic environment.
Job Details:
Client: Private Equity
Location: Greenwich, CT
Position: Administrative Assistant
Salary: $85k-110k base non-Exempt, plus annually discretionary bonus and benefits
Hours: 8:30am - 5:00pm
Responsibilities:
Provide comprehensive administrative support to Directors and Vice Presidents across the investment operations team.
Assist with data entry and updates in DealCloud and other internal systems.
Handle ad hoc tasks and special projects as assigned.
Coordinate complex calendars, schedule internal and external meetings, and anticipate potential conflicts.
Provide calendar support for a Managing Director, multiple Directors, and secondary assistance to Vice Presidents.
Arrange domestic and international travel itineraries, including transportation, accommodation, and meeting logistics.
Process and reconcile expense reports accurately and efficiently via Concur.
Answer and manage incoming calls and inquiries with professionalism and discretion.
Build and maintain positive working relationships with internal teams, external partners, and vendors.
Serve as a reliable liaison between executives and other departments.
Handle sensitive information with a high degree of discretion and integrity.
Maintain a poised and professional demeanor in a fast-paced, high-pressure environment
Being able to work openly within a trade floor environment.
Qualifications:
Associate's or Bachelor's degree preferred.
Minimum of 5 years of experience in an administrative role, preferably within financial services or a similar corporate setting.
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Concur.
Experience using CRM systems like DealCloud is a plus.
Strong organizational, time-management, and problem-solving skills.
Excellent communication skills-both written and verbal.
Self-starter with a proactive approach to work and the ability to meet tight deadlines.
Professional, composed, and flexible in response to changing priorities.