Administrative Assistant
Pay rate: $20.50
ESSENTIAL FUNCTIONS
- Document Management System (DMS) Filing - Filing, copying, scanning, and archiving documents and records on SharePoint as well as a paper filing system.
- Managing outgoing/incoming mail - Pick-up and drop off of mail and packages to UPS and USPS, assist with formatting/typing letters.
- Stock/Maintain Office Supplies - Stocking, and maintaining inventory of office and kitchen supplies
- Managing Catering orders - Ordering catering, including safety lunches, pick-up and clean-up of office catered events
- SPCC Record Management - Organize SharePoint SPCC records for transformer inspections
- Environmental Communications - Developing communications for site distribution
- Meeting Minutes - Take meeting minutes as needed (e.g. ESSG meetings)
- Data Entry - Data Entry as needed (e.g. Trip Reduction Program data entry in March)
- DMS Archive Records - Cross-reference records, index/file and prepare records for archive (56 boxes)
- Other Support Tasks - Daily support of Env dept as needed
REQUIRED EDUCATION AND EXPERIENCE
- Must have a High School Diploma or equivalent
- Must be able to communicate in English.
- Must have experience as an administrative assistant and/or data entry
- Must have experience with Microsoft Office software (Word, Excel, PowerPoint), Microsoft Teams, SharePoint, and Adobe PDF.
- Must be able to lift up to 30 lbs. and work in an MSHA safety-sensitive workplace.
- Must have a valid driver's license and transportation to/from the workplace.