We have an exciting opportunity for a part-time
Administrative Assistant at EAPC.
EAPC Architects Engineers is an award-winning, full-service design and consulting firm.
As an Administrative Assistant at EAPC, you will: - Oversee day-to-day office operations, including scheduling meetings, maintaining office supplies, and handling incoming calls and correspondence
- Provide welcoming and helpful support toward staff, visitors, and clients
- Perform general clerical duties such as typing, copying, faxing, scanning, mailing, and mail distribution
- Responsible for reconciliation of P-card statements, and expenses (printing, mileage, and postage logs reported to the accounting dept.)
- Schedule, prepare the agenda, and coordinate food/beverages for meetings as needed
- Help maintain public office calendars, office staff calendars, meeting room calendars, and office vehicle calendars using Microsoft Outlook and Teams for Business
- Organize and maintain physical and electronic files
- Perform light office cleaning as needed
- Type proposal letters and professional service agreements
- Track and schedule company car maintenance
- Foster a culture of respect and promote positive peer relationships
Qualifications: - High school diploma or equivalency required
- Administrative or assistant experience preferred
- Proficiency with computers and MS Office software (Word, Excel, PowerPoint, Outlook)
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Strong interpersonal skills with
- Ability to work as a productive team member
- Must be a self-starter and able to work with little supervision
This is a part-time (20 hours per week), non-benefitted position that will report directly to the Office Manager.
Applications will be reviewed immediately.
EAPC is an equal opportunity employer disability/veteran.
Following a conditional offer of employment, a motor vehicle background check and background check will be conducted.