SMV Recruiting is actively seeking an Administrative Assistant to support our client in Fulton, NY. Our client, a well-established manufacturing company specializing in machine shop operations, is looking for a highly organized and experienced Administrative Assistant. This role will provide critical administrative support to the CEO general office operations, handling a variety of tasks including calendar management, data entry, report generation, and IT troubleshooting. The ideal candidate is a proactive problem-solver with strong technical aptitude and the ability to manage confidential information with discretion. This is a direct hire role offering a competitive salary, comprehensive benefits, and opportunities to improve processes in a fast-paced environment.
Responsibilities:
- Manage all incoming and outgoing mail, run payroll, operational, billing, and job progress reports from the ERP system, including hours reports and corrective actions
- Assist with invoicing, preparing documentation, entering purchase orders, and coordinating shipments
- Run reports as needed for operational, billing, and job progress from the ERP system, including hours reports and corrective actions
- Schedule meetings, manage calendars, and arrange travel for staff
- Plan events including a golf tournament and other yearly events for the company
- Support recruiting activities, including job postings, interview coordination
- Troubleshoot basic office technology issues and call correct vendors for help as needed
- Handle confidential employee documentation, track onboarding processes
- Provide executive assistant-level support, including problem-solving and handling special projects as needed
Requirements:
- 5-10+ years of experience either in business, admin, or an executive assistant position
- 2-5+ years of experience in manufacturing is preferred but not required
- Excellent organizational and multitasking abilities
- Strong technical proficiency, including familiarity with ERP systems and basic IT troubleshooting
- Exceptional problem-solving and communication skills is required
- Ability to work independently and take initiative is required