Administrative Assistant

Benefits:

Bonus based on performance

Opportunity for advancement

Paid time off

Stock options plan

Training & development

Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

Answer incoming phone calls and route them to the appropriate person, customers, vendors and technicians

Schedule service/maintenance and estimate appointments and maintain a calendar on designated CRM systems

Scheduling and dispatching various teams in office

Write emails, memos, and letters and distribute them appropriately

Providing administrative support to Management

Maintain an organized filing system and reports

Develop, update, and maintain relevant office procedures

Collect payments and invoice processing

Inventory tracking and maintenance

Qualifications

High school diploma/GED required, Associate's degree or administrative training is preferred

Previous experience as an Administrative Assistant or in a similar position

Familiarity with standard office equipment such as printers and fax machines

Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects