Administrative Assistant

Job Summary

Provides comprehensive administrative support to the CFO/COO, handling a broad range of responsibilities including scheduling, correspondence, and confidential matters. Ensures smooth day-to-day operations through proactive communication and task management.

Key Responsibilities

• Perform a wide range of administrative support duties requiring broad experience, skill, and organizational knowledge

• Handle confidential and sensitive issues with discretion

• Prepare and compose correspondence, reports, and presentations

• Screen and route telephone calls; resolve a wide range of inquiries

• Screen and respond to emails as needed, resolving issues and inquiries

• Schedule and maintain calendar of appointments, conference calls, meetings, and travel itineraries

• Coordinate related arrangements and gather necessary information

• Negotiate scheduling conflicts and manage changes effectively

• Prepare and distribute meeting notes and action items

• Track completion of tasks and report issues to the manager

• Provide general administrative support including filing, ordering office supplies, and completing forms

• Submit and reconcile expense reports

• Greet and assist visitors professionally

• Coordinate department meetings and internal events

• Provide direct assistance to CFO/COO

Required Qualifications

• Proven experience in an administrative or executive assistant role

• Strong organizational and time-management skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Excellent written and verbal communication skills

• Ability to handle sensitive and confidential information with discretion

• Strong problem-solving abilities and attention to detail

Preferred Qualifications

• Experience supporting C-level executives

• Background in a corporate or finance environment

Certifications (if any)

• Administrative Professional Certification (CAP) preferred

Education: High School