Description Who We Are Shambaugh & Son L.P., a wholly-owned indirect subsidiary of EMCOR Group, Inc., is a customer-driven, single-source, self-performing construction/engineering firm. We specialize in the Design-Build method of construction resulting in fast-track delivery of the project improvements to our customers. We are one of the largest specialty contractors in the U.S. and the only one with all eight M.E.P (Mechanical, Electrical, Process, Automation, Refrigeration, HVAC, Plumbing, and Fire Protection) design and installation capabilities in-house. We perform more than $1 billion of construction projects per year with over 3,000 employees throughout 50 states from our home office in Fort Wayne, Indiana.
Our success has been driven by our ability to attract and retain dedicated, knowledgeable and seasoned professionals to become part of the Shambaugh team, as we continue to build on our 90+ year Shambaugh success story.
At Shambaugh, we recognize people as our most important resource and it is our mission to produce the industry's highest level of quality services and productivity on every project in order to develop repeat customers, maximize return on investment, and provide professional growth opportunities for people in the organization.
Job Summary Shambaugh is looking for an Administrative Assistant to assist the Mechanical Estimating and Operations teams. This individual will fulfill the division's needs in providing day-to-day operations and clerical support for the division.
Essential Duties and Responsibilities - Accurate typing of correspondence including, but not limited to, proposals, transmittal letters, quotations, bids, contracts, and other tasks.
- Sort, distribute and prioritize mail.
- Prepare bid forms, request bid bonds and proof and send out proposals.
- Ensure that work orders are entered into the dispatch system
- Submit accurate and timely Contract Information Sheets, Change Event forms, Bid Maintenance forms, warranty forms, and other documents.
- Maintain work order log books, targeting log, credit card purchases, expense reports, time sheets and other records
- Pull proposal number, job numbers, and other reports for staff members in a timely manner.
- Maintain the documentation required of customers
- Arrange and schedule divisional or department meetings.
- Perform other duties as assigned.
Qualifications - Advanced computer skills, including proficiency in Microsoft Office Suite and Windows operating systems.
- Strong Excel skills, including ability to create and manage complex spreadsheets and tables.
- Experience with AS400/Trueline accounting system is preferred.
- Experience with dispatching or scheduling technicians, project managers and other staff preferred.
- Proven ability to multitask and handle multiple different tasks simultaneously.
- High organized, self-motivated, and results-oriented.
- Professional communication skills, both written and verbal.
- Regular and reliable attendance, including the ability to work extended hours and weekends as required
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. (+%26+Son%22&o=relevance&w=&wc=&we=&wpst=)
Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal process it is probably fraudulent.
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Equal Opportunity Employer
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For further information, please review the Know Your Rights notice from the Department of Labor.