About Our Company Process Applications, Inc. is a small business that specializes in operations and management-based services for the water and wastewater industry. Additional information on the company can be found at .
Comprehensive benefits Simplified Employee Pension Plan (employer-funded retirement plan)
Dental insurance
Health insurance
Life insurance
Paid vacation
Paid sick leave
Ten paid holidays
Biannual profit-sharing opportunities
What You Will Be Doing You will be supporting our team of five water and wastewater engineers and scientists in their work with fed eral, state, tribal, utility, and private clients. Additionally, you will support day-to-day operations to keep the office running smoothly and ensure a positive experience for clients and staff.
- Reviewing, revising, and editing written materials including reports, training materials, and presentations.
- Printing and shipping materials for training and workshops.
- Researching state registration requirements, paying fees, and filing annual reports.
- Preparing requests, submitting, and obtaining federal travel authorization for employees; coordinating employee travel in accordance with federal requirements.
- Maintaining federal government registrations and providing annual contract information.
- Supporting project managers with project insurance requirements including obtaining and maintaining certificates of insurance for clients.
- Preparing client invoices following project manager instructions, communicating with federal agency representatives on invoice processing.
- Answering phone calls and taking messages, processing mail, purchasing supplies.
- Providing payment processing and client invoicing information to company accountant.
- Reviewing and updating company website content.
- Supporting company officers with management activities including internal planning and budget meetings.
- Providing excellent customer service.
Skills & Experience You Will Need- High school diploma or equivalent; Associate or Bachelor's degree preferred
- Strong written and verbal communication skills and the ability to format, edit, and finalize training presentations, workshops, and reports using various software applications.
- Comfortable speaking with clients and able to work independently to handle assigned projects.
- Proven experience as an administrative assistant (experience with federal government agency a plus)
- Strong writing and editing skills
- Attention to detail
- Ability to manage competing priorities with strong organizational and time-management skills
- Willingness to communicate and collaborate in a team setting
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ready to join our team? Apply now by submitting a resume and cover letter by April 21. Candidates selected for consideration will be contacted for an interview. For follow-up, contact information is provided below. We look forward to receiving your application.
Jennifer Bunton, Kelly, mlkelly