Administrative Assistant

Benefits:

Free food & snacks

Opportunity for advancement

Training & development

Job Summary:

We are a fast-growing merchant cash advance company seeking a dependable and detail-oriented Administrative Assistant to join our back office operations team. In this role, you will play a key part in supporting the funding process by preparing critical documentation, managing administrative workflows, and ensuring compliance with internal protocols. The ideal candidate is organized, proactive, and comfortable working in a fast-paced financial environment. This is an excellent opportunity to gain hands-on experience in the alternative lending industry while contributing to the success of a dynamic team.

Key Responsibilities:

Filling Out Contracts

Prepare and accurately complete funding contracts and related documents for client files.

Verify that all necessary fields are filled, including business names, entity details, and funding terms.

Ensure all contracts meet internal compliance standards and are properly formatted.

Work closely with the funding and underwriting teams to finalize documents.

Sending Payoff Letters / Zero Balance Letters

Draft and send official payoff and zero balance letters to clients and external funders.

Confirm balances and payment statuses before issuing letters.

Maintain a professional tone and accuracy in all correspondence.

Ensure timely delivery and documentation of all outgoing letters.

Changing Debits

Process and update ACH debit instructions per client requests or contract changes.

Enter new banking information accurately and verify updates with the appropriate parties.

Monitor for errors and ensure smooth implementation of payment changes.

Coordinate closely with the funding team to avoid payment disruptions.

Running Reports / Background Checks

Pull credit and background reports as part of the due diligence process.

Use platforms such as Clear, PACER, Secretary of State websites, and court record systems.

Compile findings and share relevant information with the underwriting team.

Conduct supplemental research through business websites and news sources as needed.

️ Filing UCCs

Prepare and file UCC-1 financing statements for funded deals.

Input accurate party information and select appropriate filing jurisdictions.

File through state portals and maintain organized records of all submissions.

Follow up to confirm successful filing and resolve any discrepancies.

Qualifications:

Previous administrative experience in a financial, legal, or office support role preferred

Strong written and verbal communication skills

Excellent attention to detail and a high degree of accuracy

Familiarity with ACH processes, contracts, UCC filings, and legal documentation is required

Strong research skills and ability to work with various online systems

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Professionalism, discretion, and the ability to handle confidential information

Must be comfortable working full-time in an in-office setting

To Apply: Please submit your resume along with a brief introduction highlighting your administrative experience and interest in this role.