Administrative Assistant
Job Summary: Talent Software Services is in search of an Administrative Assistant for a contract position in Coral Springs, FL. The opportunity will be nine months with a strong chance for a long-term extension.
Position Summary: Join our dynamic team in Coral Springs, FL, and play a crucial role in supporting our senior management. As an Administrative Assistant, you'll be based at our office located at 3975 NW 120th Ave Coral Springs, FL 33065, working Monday through Friday for 8 hours a day. This position offers a fantastic opportunity to work closely with our executives and potentially assist the Senior Vice President.
Primary Responsibilities/Accountabilities: - Provide administrative support to ensure efficient office operations.
- Answer phone calls, direct callers to appropriate personnel, schedule appointments, and assist clients and other visitors.
- Respond to emails and other digital queries and correspondence.
- Manage calendars for senior staff, including making travel arrangements.
- Input and update information in databases and spreadsheets.
- Prepare meeting agendas and take meeting minutes.
- Coordinate logistics for meetings, including room setup and catering.
- Work closely with other administrative staff and support other colleagues as needed.
- Handle sensitive information with discretion to maintain confidentiality and ensure compliance with privacy policies and regulations.
- Ensure that deadlines are met and adapt to changing priorities.
- Present a positive and professional image for the organization.
Qualifications: - Experience in preparing expense reports using Concur.
- Strong digital literacy and research skills, including the ability to analyze the reliability of information.
- Familiarity with standard office platforms, such as Microsoft Office.
- Excellent written communication skills.
- Strong time management, multitasking, and flexibility skills.
- Exceptional organizational skills with accuracy and attention to detail.
- Excellent interpersonal skills, professional and courteous demeanor, and excellent office and phone etiquette.
- Ability to work well under pressure and navigate multiple deadlines.
- Proactive approach to problem-solving and process improvement.
- Ability to work well independently and in collaboration with others.
- Experience in event planning and coordination.
- Bilingual in English and Spanish is a plus.
If this job is a match for your background, we would be honored to receive your application.
Providing consulting opportunities to TALENTed people since 1987, we offer a host of opportunities including contract, contract to hire and permanent placement. Let's talk.