Job Summary The Administrative Assistant supports the Computer Science Department by managing office supply orders, assisting with student employee hiring and time sheet approvals, coordinating classroom assignments and faculty support, processing reimbursements, and entering tech or facilities requests. This role also provides general reception support, assists with department meetings and events, and helps orient new students. Strong skills in Outlook, Excel, and Word, along with excellent communication and customer service abilities, are essential.
Job Requirements - Able to perform routine tasks using Outlook, Excel, and Word.
- Proficient with arithmetic and professionally composing email.
- Good customer service skills.
- Ability to learn how to use new software such as ADP, Business Central, and the CS database "Harmony."
- Good communication skills when working with diverse customers such as faculty, students, and staff.
- Must be friendly and reliable and reliably support the missions of the Computer Science Dept. and MIU.
- Reports to Administrative Director of Computer Science.
Job Responsibilities - Orders and distributes office and classroom supplies.
- Approves time sheets for part-time student employees such as Graduate Student Assistants and assists with their hiring process.
- Assists Faculty with procuring proctors and processing proctor invoices.
- Assists with reimbursement process for department staff and faculty.
- Identifies issues with offices and classrooms and enters appropriate tech or facilities work requests.
- Serves as department reception for general inquiries from the public and MIU.
- Assists with setting up adjunct faculty with housing and classroom.
- Assigns classrooms each block.
- Assists with department meetings and events for students, staff, or faculty.
- Assists with orientation of new students.
- Helps with routine duties such as running an errand. Position does not require use of one's own vehicle.
- Other administrative assistant duties as assigned.