Job Opportunity: Administrative Assistant II (4-6 Month Contract, 100% Onsite)
Location: Everett, WA
Duration: 4-6 Months
M-F; 8hr/day; 40hr/week
Work Arrangement: 100% Onsite
Are you a detail-oriented and highly organized professional looking for an exciting short-term opportunity? We are seeking an Administrative Assistant II to support our department staff with a variety of administrative, event coordination, and project-related tasks. This is a 100% onsite role in Everett, WA, ideal for someone who thrives in a structured environment and enjoys working in a dynamic team setting.
Key Responsibilities:
- Provide comprehensive administrative support, including scheduling meetings, coordinating travel, and organizing departmental events.
- Prepare, compose, and distribute correspondence, reports, and financial documents using Microsoft Office Suite.
- Maintain contract files and ensure compliance with agency policies and records retention schedules.
- Oversee and manage department programs, including budget workbook preparation, promotional materials, uniform programs, and awards programs.
- Act as a primary liaison for internal and external stakeholders, handling inquiries, screening communications, and directing calls as needed.
- Process requisitions, purchase orders, and compile departmental budget data.
- Support special projects and perform additional duties as required.
What You Bring:
- Experience: Minimum of 5 years of recent administrative experience, including at least 3 years handling restricted information.
- Technical Skills: Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint). Typing accuracy of at least 50 wpm.
- Education: An associate degree in office administration may substitute for up to 2 years of experience. Equivalent education and experience combinations will be considered.
- Knowledge & Abilities:
- Expertise in business procedures, correspondence, record management, and confidential document handling.
- Strong understanding of accounting rules and financial data management.
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks, prioritize responsibilities, and adapt to changing needs.
- High attention to detail and strong problem-solving skills.
- Ability to work both independently and collaboratively.
Preferred Qualifications:
- Previous experience in a public transit agency or familiarity with transit industry policies and procedures.
- Experience using various applications for budgeting and data management.
- Expertise in complex scheduling and resource coordination.
Why Join Us?
- Be a vital part of a collaborative and dynamic team.
- Utilize and expand your administrative expertise in a fast-paced environment.
- Gain valuable experience working on impactful projects within a well-structured organization.
If you are a proactive and detail-oriented professional looking for a rewarding contract role, we encourage you to apply today.
How to Apply:
Submit your resume with brief summary highlighting your relevant experience. We look forward to hearing from you.