At Landmark Homes, we're a close-knit team committed to making things happen. We're currently looking for a friendly, organized, and detail-oriented full-time Administrative Assistant to join us and help keep things running smoothly.
Be part of a company that is dedicated to a culture of Excellence, Integrity, Respect, Gratitude, and Growth. We are passionate about making each house a home and that starts with our teams.
Landmark Homes offers a rich benefit package that includes:
Effective first of the month after date of hire:
- Medical
- Dental
- Vision
- Voluntary short-term and long-term disability
- Voluntary Life Insurance
- Voluntary Accident insurance
Additional benefits:
- 401(k) with company match
- Generous PTO hours
- 68 hours of holiday
- New home construction discount
- Tuition reimbursement
JOB SUMMARY The Administrative Assistant plays a vital role in ensuring the smooth operation of daily administrative tasks. Responsibilities include managing schedules, handling communications, preparing documents, and maintaining organized records. Strong organizational skills, attention to detail, and ability to multitask contribute to the team's efficiency and success. Professionalism and a proactive approach help create a well-structured and supportive work environment.
ESSENTIAL FUNCTIONS - Answers all in-coming calls and directs them to recipient or voicemail or gives caller appropriate information.
- Welcomes all guests and directs them to appropriate personnel.
- Receives deliveries and incoming mail. Sorts and distributes to correct personnel.
- Maintains office supplies and orders as necessary with approval of supervisor.
- Maintains outgoing mail and postage system.
- Maintains filing systems. Files copies of correspondence, invoices and other documents in a timely manner.
- Maintains the appearance of the reception area and conference rooms.
- Maintains the schedule of conference rooms.
- Records and mails accounts payable checks.
- Types correspondence as requested.
- Performs copy and scan functions, creates labels
- Completes staff correspondence through mailings.
- Creates and maintains Company Phone list and Development Codes list.
- Completes other duties as requested from Executive Team.
COMPETENCIES - Knowledge of Windows, Microsoft Office.
- Attention to detail.
- Ability to answer multi-line phone system.
- Excellent customer service skills and ability to communicate well.
- Ability to display a strong sense of urgency while maintaining a caring and thorough approach
- Possess a genuine heart for people, prioritizing their needs and fostering positive relationships throughout the process.
WORK ENVIRONMENT The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is periodically required to stand; walk; reach with hands and arms; stoop, kneel, crouch, or crawl; and ascend or descend stairs. The employee must occasionally lift and/or move up to 15pounds, reaching above shoulder heights, below the waist or lifting as required to file documents or store materials. Specific vision abilities required by this job include close vision, and ability to adjust focus.
While performing the duties of this job, the employee is occasionally exposed to risk of electrical shock.
The noise level in the work environment is mild to moderate. The primary room environment contains ambient room temperatures and lighting as found in a typical office environment.
OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
EQUAL OPPORTUNITY STATEMENT Landmark Homes is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Landmark Homes makes hiring decisions based solely on qualifications, merit, and business needs at the time.