Administrative Assistant

Job Description: We are currently looking for a dependable and organized individual to join our team as a Administrative Assistant. This role is crucial to keeping our daily operations running smoothly and providing excellent communication with our clients and staff. The ideal candidate will be the first point of contact for our company and play a vital role in both administrative support and customer communication. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

Answer and direct incoming phone calls in a courteous and professional manner

Make outgoing calls, including customer collections and follow-ups

Respond to and manage incoming emails in a timely fashion

Dispatch field technicians or service personnel efficiently

Write and send proposals based on company templates and guidelines

Generate and issue accurate invoices to clients

Requirements:

Previous experience in a receptionist or administrative role preferred

Strong communication skills, both verbal and written

Comfortable with phone-based customer service and collections

Ability to multitask and prioritize effectively

Basic proficiency with office software (e.g., Word, Excel, outlook)

Have knowledge with QuickBooks Online

Highly organized and detail-oriented

Team player with a positive attitude

Schedule: Monday to Friday, 8 AM - 4:30 PM

How to Apply: Please send your resume to with the subject line "Administrative Assistant Application - Your Name ." We are looking to fill this position promptly and will reach out to qualified candidates for interviews.