Administrative Assistant

We're looking for a highly organized, proactive, and resourceful Administrative Assistant to support our corportate team. This is an on-site role in East Granby, CT that combines high-level executive support with hands-on office and facilities management, team coordination, event planning, and culture-building initiatives.

If you're the kind of person who thrives on variety and loves being the go-to for everything from travel booking to supply closet overhauls-this role is for you.

What You'll Do

Executive Support

• Provide high-level administrative support to senior executives, including calendar management, travel arrangements, and expense reporting.
• Prepare polished presentations, agendas, and reports for internal and external meetings.
• Track cross-functional action items and project deadlines in Excel and ensure follow-through.
• Handle sensitive information with discretion and maintain confidentiality in all communications.

Office Management

• Oversee daily office operations: manage supplies, snacks, mail, vendor relationships, and ensure a clean and functional work environment.
• Organize and optimize shared spaces and storage and supply cabinets.
• Act as primary liaison for building management, IT support, cleaning, and maintenance services.
• Maintain and troubleshoot basic office equipment (printers, A/V, etc.).

Event, Travel & Meeting Coordination

• Coordinate logistics for executive meetings, team offsites, internal events, and conferences.
• Book domestic and international travel for executives and staff, ensuring efficient itineraries.
• Help plan and execute culture-building activities, company events, and milestone celebrations.

People & Culture Support

• Partner with HR to assist in onboarding new hires (desk setup, welcome kits, etc.).
• Maintain internal team calendars and assist with scheduling cross-functional meetings.
• Support internal communication efforts, including office announcements and event reminders.

Facilities & Safety

• Manage office access and security systems (keys, visitor check-in, etc.).
• Conduct regular walkthroughs to ensure the workplace is safe, clean, and compliant.
• Coordinate emergency procedures and safety protocols; maintain supplies like first-aid kits and extinguishers.

• 3-5 years of experience in executive support, office management, or administrative operations.
• Strong proficiency in Microsoft Office (especially Excel and PowerPoint); familiarity with tools like Concur and NetSuite is a plus.
• Outstanding organizational, problem solving, and multitasking skills.
• Strong communication and people skills, both verbally and written.
• Self-starter with a strong sense of ownership-comfortable wearing many hats.
• Ability to lift and move up to 25 pounds occasionally (e.g., supplies, event setups).
• Professionalism, discretion, and a team-first mindset.
• Authorization to work in the US.