Administrative Assistant

Date Posted: 04/01/2025

Hiring Organization: Rose International

Position Number: 480589

Job Title: Administrative Assistant

Job Location: Downey, CA, USA, 90242

Work Model: Onsite

Shift: Mon to Friday 8:00 AM to 5:00 PM

Employment Type: Temporary

Estimated Duration (In months): 7

Min Hourly Rate ($): 23.00

Max Hourly Rate ($): 23.00

Must Have Skills/Attributes: MS Excel, MS Office, Spreadsheets, Word Processing

Job Description

Required Education:

Bachelors

Required Qualifications/Skills/Experience:

5-10 years of experience in an administrative support role

Proficiency in MS Office Suite (PowerPoint, Excel, MS Teams)

Excellent communication skills

Strong organizational abilities

Effective time management

Resourceful, innovative, and proactive approach

Adaptability to changing work requirements

Preferred Qualifications/Skills/Experience:

Experience working with senior-level executives

Background in healthcare administration (preferred but not required)

The Administrative Assistant II position is a full-time, onsite role in Downey, CA. The role requires an experienced professional with strong organizational, communication, and time-management skills to support mid-to-senior level managers. Responsibilities include calendar management, event coordination, and data/material preparation. The candidate must be proficient in Microsoft Office Suite and comfortable handling occasional same-day travel (20%) for administrative tasks such as lunch pickups and meeting preparation. The ideal candidate should be resourceful, adaptable, and proactive, with a keen attention to detail and the ability to manage multiple priorities. The role does not allow for remote work and requires adherence to business dress code standards.

Job Duties:

Calendar Management: Organize and schedule meetings, appointments, and travel arrangements for senior staff.

Event Coordination: Plan and execute office events, including logistics such as venue booking and catering.

Data & Document Preparation: Create presentations, reports, and budgets using MS Office Suite.

Administrative Support: Draft correspondence, manage projects, and handle confidential information.

Travel Coordination: Arrange and facilitate same-day travel (20%) for meeting preparation and logistics.

Travel Requirements:

Yes, approximately 20% (primarily same-day travel for office-related errands like lunch pickups or meeting preparations)

Expected Shift and Interview Type:

Mon - Friday 8:00-5:00PM

Interview Process: Yes, in person

Only those lawfully authorized to work in the designated country associated with the position will be considered.

Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.

Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.