Administrative Assistant
About the Role:
We are seeking a highly organized and experienced Administrative Assistant to support our mid to senior-level management team. This role operates within a dynamic and complex environment, requiring a professional who can effectively manage diverse administrative tasks and interact with both internal and external stakeholders.
Responsibilities:
- Provide comprehensive administrative support to one or more mid to senior-level managers.
- Manage complex projects and coordinate various administrative activities.
- Compose, edit, and prepare professional letters, reports, and presentations.
- Manage budget and payroll-related tasks.
- Develop and distribute internal and external newsletters.
- Recommend and make informed purchase decisions.
- Coordinate and manage executive calendars, ensuring efficient scheduling.
- Plan and execute event coordination, including logistics and materials preparation.
- Prepare and manage data and materials for meetings and presentations.
- Utilize intermediate to advanced computer skills in word processing, spreadsheets, and presentation software.
- Potentially train other staff on administrative procedures and software applications.
- Travel up to 20% for same-day tasks, such as lunch pick-ups or meeting preparations.
Required Skills and Experience:
- 5-10 years of experience in an administrative assistant role.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Resourceful, innovative, proactive, and adaptable.
- Proficiency in MS Office Suite, including PowerPoint, Excel, and MS Teams.
- Ability to work 100% Onsite.
Specific Systems Knowledge:
- Proficiency in MS Office Suite, including PowerPoint, Excel, and MS Teams.
Work Schedule:
- Monday - Friday, 8:00 AM - 5:00 PM
Location:
- 9353 E. Imperial Hwy, Suite 440, Downey, CA 90242
Interview Process:
- In-person interview required.