Job Description Our client in Denver, Colorado has an immediate need for an Administrative Assistant on a contract to hire basis.
Company Profile: Utility Industry
Established in the 1980's
Opportunity for growth
Administrative Assistant Role: The Administrative Assistant will provide comprehensive administrative support, coordinate meetings, manage travel arrangements, and assist with various tasks to ensure smooth operations and effective team collaboration.
Welcome visitors attending meetings with management or staff.
Organize and schedule meetings, including booking meeting rooms, sending invitations, and preparing agendas.
Provide support during meetings, such as taking notes and tracking follow-up actions.
Arrange and book both domestic and international travel, including flights, accommodations, and transportation.
Prepare detailed travel itineraries and manage expense reports related to travel.
Assist in creating PowerPoint presentations, ensuring consistency with company branding guidelines and accuracy.
Maintain and organize electronic files for efficient access and document retrieval.
Manage incoming and outgoing mail and shipments, ensuring they are delivered and received on time.
Oversee and maintain office supply inventory, placing orders as needed to ensure sufficient stock.
Support special projects and handle ad hoc requests from VPs.
Manage calendars, offering reminders for important deadlines and deliverables.
Handle sensitive information with confidentiality and discretion.
Administrative Assistant Background Profile: High school diploma
3+ years of experience in an administrative or executive assistant role.
Experience supporting multiple departments or leaders is preferred.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Skilled in Office 365.
Familiarity with SAP Concur preferred.
Strong organizational and time-management abilities.
Excellent communication skills, both verbal and written.
Able to prioritize tasks effectively and work under tight deadlines.
Strong attention to detail with solid problem-solving skills.
Ability to adjust to changing priorities and handle multiple tasks at once.
Strong interpersonal skills and the ability to collaborate effectively with diverse teams.
Features and Benefits while On Contract: We go beyond the basic staffing agency offerings. Opportunity to participate in a comprehensive benefit plan, Paid Time Off on an accrual basis and weekly direct deposit.
Features and Benefits of Client: Medical
Dental
Vision
PTO
Equal Opportunity Employer. Candidates must be authorized to work in United States without sponsorship. The client cannot sponsor any visas.
Disclaimer: Sensitive and personal data will not be requested until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.
Job Requirements Office 365 , Word, Excel, PowerPoint, Outlook , Travel Arrangements
Meet Your RecruiterFatima Akhtar Fatima Akhtar is a dedicated Executive Search Recruiter with a specialty focus on the legal sector at Frontline Source Group. With a strong passion for connecting talented candidates with top employers, Fatima leverages her expertise in staffing, recruiting, and leadership development to provide tailored solutions that meet the unique needs of her clients and candidates.
Fatima holds a master's degree in industrial and organizational psychology, which equips her to understand the nuances of both client and candidate preferences. Her professional background includes roles as a Placement Manager, Digital Staffing Specialist and Recruiter, and Leadership Development, Legal and Digital Staffing Intern. In these positions, she honed her skills in communication, creative problem-solving, and working effectively in fast-paced environments.
Fluent in both Spanish and English, Fatima excels in communicating with diverse audiences. She is committed to helping individuals find meaningful careers and assisting organizations in growing their teams. Always eager to learn and collaborate, Fatima is also open to opportunities in change management, learning and development, and HR.
With her strong interpersonal skills and a keen eye for talent, Fatima Akhtar is an invaluable asset to any organization looking to exceed its hiring goals.
FOLLOW US ON LINKEDINAll interviews are set by appointment only and we do not allow walk-ins at any location. We are an Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.