Administrative Assistant

Chipton-Ross is seeking an Administrative Assistant III for a hybrid contract opportunity in Deerfield, IL.

BASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE):
Must have excellent oral and written communication skills to effectively communicate with high levels of the organization. Ability to work independently and identify proactive solutions to complex situations. Must be able to manage multiple tasks with high attention to detail and a high degree of accuracy and timeliness. Advanced Microsoft Office skills are required.

POSITION RESPONSIBILITIES:
Provides executive support to the VP of R&D and the VP of Marketing. Oversees daily office operations to ensure efficient workflows and adherence to organizational policies. Manages and supervises administrative staff within the Marketing and R&D teams, providing guidance, training, and performance evaluations. Organizes and coordinates meetings, events, and travel arrangements for senior management in collaboration with HST Leadership administration. Handles sensitive correspondence and communications, ensuring confidentiality and professionalism. Assists in budgeting and expense tracking for administrative functions and ensures compliance with financial policies, including travel and expense report management. Monitors and reports on administrative activities and project progress, providing updates to senior management. Maintains and manages office supplies and equipment to ensure availability and functionality. Ensures compliance with organizational policies, regulations, and best practices. Supports special projects and performs other duties as assigned.

DESIRED EXPERIENCE:
Experience in managing administrative operations in support of senior leadership, preferably in a healthcare or technology environment.

REQUIRED EDUCATION:
Accredited HSD/GED; Associate degree or professional certification preferred

WORK HOURS:
Full-Time
Monday-Friday, 8 hours per day

HYB