About Us Hudson Mechanical is a leading provider of commercial HVAC services. We specialize in the installation, maintenance, and repair of heating, ventilation, and air conditioning systems for businesses of all sizes.
Job Description: We are seeking a reliable and organized Office Aide to provide essential administrative support and ensure the smooth operation of our office. The ideal candidate will be a proactive team player with excellent communication skills and a strong attention to detail.
Responsibilities: - Provide general clerical support, including photocopying, scanning, and filing documents.
- Payment Processing: Accurately record and apply customer payments from various sources (checks, credit cards, ACH, etc.)
- Statement Management: Generate and distribute statements accurately, ensuring adherence to client specifications.
- Account Reconciliation: Reconcile customer accounts, resolve discrepancies, and maintain up-to-date records.
- Collections: Proactively follow up on past-due accounts, communicating with clients to facilitate timely payments.
- Customer Service: Respond to customer inquiries regarding billing and payments with professionalism and efficiency.
- Reporting: Assist in the preparation of weekly/monthly accounts receivable reports.
- Data Entry: Maintain accurate and organized records within our accounting software (QuickBooks).
- Perform other administrative tasks as assigned.
Qualifications: - High school diploma or equivalent.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent communication and interpersonal skills.
- Strong organizational and time-management skills.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and accuracy.
- Ability to maintain confidentiality.
- Positive attitude and strong work ethic.
Benefits: - Competitive salary and benefits package depending on experience
- Opportunity to work on a variety of challenging projects
- Stable work environment with a growing company
- Chance to contribute to the success of a vital industry
- Paid training
Pay Rate: - $20 based on experience and knowledge
- This is a part-time position with 16 hours a week - Tuesday & Thursday
This role provides an engaging open office atmosphere that fosters collaboration and creativity in a group setting.
If you believe this position is a good fit for you, please apply to join us and become part of a supportive and dynamic work environment.