A well-known global financial institution is seeking an Administrative Assistant to support its Asset & Wealth Management division. This is an excellent opportunity to join a high-performing team within a prestigious organization, offering exposure to senior leadership and a fast-paced, professional environment. The role is based onsite in downtown Dallas, providing support to teams based in New York.
Location: Dallas, TX Onsite, 5 days/week
Contract: 6-Month Contract $29/hour Potential for Extension
Start Date: ASAP
Key Responsibilities:
- Provide high-level administrative support to mid- and senior-level leadership
- Manage complex calendars across multiple time zones
- Coordinate domestic and international travel, including visas as needed
- Prepare and process expense reports (SAP Concur experience preferred)
- Schedule and coordinate internal and external meetings and events
- Handle a high volume of calls and correspondence professionally
- Perform general administrative duties: filing, copying, mailing, archiving, etc.
- Maintain strict confidentiality and discretion when handling sensitive information
- Collaborate with administrative teams across various locations
- Adhere to compliance protocols and internal approval processes
Qualifications:
- 2-3+ years of administrative experience, preferably in finance or a similar corporate environment
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Zoom
- Strong attention to detail and organizational skills
- Excellent verbal and written communication skills
- Calm, efficient, and effective under pressure
- Discreet, professional, and capable of handling confidential material
- Proactive, solution-oriented, and able to manage multiple priorities
- Experience with expense and travel coordination preferred
Please submit your resume in Word format for immediate consideration.
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