Responsibilities
This position supports the Director of Engineering as well as the Engineering team with administrative functions.
- Supports director of Engineer with special administrative projects, Outlook scheduling, staff commitments and deadline tracking, document retention, and calendar management.
- Codes invoices in PeopleSoft and routes to appropriate Project Manager for payment approval.
- Assists with compiling and developing quarterly updates to the Engineering departmental budget and monthly variance reports.
- Coordinates meetings, conference calls, teambuilding events and in-house vendor luncheon presentations.
- Arranges travel accommodations, manages P-Cards and expense reports for the Engineering team.
- Prepares routine correspondences.
- Performs clerical duties such as filing, typing, ordering office supplies, copying, faxing and distributing mail.
- Performs general clerical duties.
- Assists other Administrative Assistants throughout the company as needed.
Qualifications
- Administrative background with 3-5+ years of experience.
- An associate degree or higher is a plus.
- Knowledge of energy industry practices and terminology.
- Ability to handle sensitive and confidential information with extreme professionalism and discretion.
- Advanced knowledge of full Microsoft Office package (Word, Excel, PowerPoint, and Outlook).
- Knowledge of Microsoft SharePoint is preferred.
- Ability to consistently deliver superior customer service to internal and external contacts.
- Initiative to handle issues as they arise and to embrace new job functions.
- Strong flexibility, time management and organizational skills.
- Flexibility of working schedule including working overtime to complete special projects and to meet departmental deadlines.
- Ability to multi-task and work with a sense of urgency.
- Excellent verbal and written communication skills with ability to communicate with all levels (senior/middle management, Board of Directors, field employees, etc.).
- Excellent record keeping skills.
Schedule Hybrid
Education Requirement High School or GED