Administrative Assistant

Job Description

Administrative Assistant
Contract - 12 Months - potential to extend
Cupertino, CA
$58.30/Hour

Must Haves:

• 4+ years experience supporting Sr Manager level or higher discipline leads and/
  or cross-functional teams in an administrative / coordination capacity
• Experience working with / understanding the needs of creative organizations
• Experience collaborating with distributed teams - the role will be primarily working with teams across Cupertino, Culver City, and New York - as well as stakeholders across EMEA and APAC timezones
• Experience planning, coordinating and communicating team meetings and events, in person and virtually with distributed teams
• Comfortable operating as part of a greater team of administrative assistants that support one another
• Works effectively with minimal guidance and supervision, and can independently problem solve
• Consistently adapts/improves their processes to get things done more effectively
• Discretion in handling confidential materials and issues
• Experience with Apple Mail, Apple Calendar, and Apple productivity apps (Keynote, Numbers, and Pages)
• Experience with virtual collaboration tools (Quip, Slack, Webex)
• Willingness to be available after business hours on occasion
• Bachelor's degree or equivalent experience

Job Description:
We are seeking an Administrative Assistant to support several Sr Managers in our Creative Operations organization. In this role, you will coordinate between multiple team leads and their respective groups and cross-functional partners. This role is for a highly organized, resourceful, and adaptable team player, who is both creative and results oriented and has a passion for helping teams run smoothly. This position requires a tenacious self-starter with experience in an executive assistant role within a dynamic high tech environment. We require that candidates have significant experience in assisting senior leaders in current or past positions.

Job Responsibilities:

• Assist Creative Operations senior leaders and their teams with administrative tasks.
• Heavy calendar management. Meeting prioritization and scheduling between multiple senior leads, their teams and cross functional partners.
• Adjust schedules due to changes from conflicting meetings that come up last minute.
• Liaise with executive admins to coordinate scheduling of key leadership meetings
• Arrange domestic and international travel and process expense reports as needed.
• Assist with note-taking in select meetings and help drive post-action items
• Assist with coordination and communication of on-site team meetings and events, including room reservations, catering, team building events, business offsites, and All Hands meetings.
• Liaise with local site teams and corporate meetings and events teams as needed
• Answer correspondence and redirect as needed to appropriate team members
• Assist with communicating team updates

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it's from an official Planet domain - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.