Administrative Assistant

Overview

Placement Type:

Temporary

Salary:

$36 to $40 an hour

Start Date:

04.29.2025

Job Summary:

We are seeking a highly organized and proactive Administrative Assistant to support multiple design leads within our creative design organization. The ideal candidate will serve as a critical coordination hub, ensuring smooth team operations, efficient scheduling, and effective communication across design teams.

Key Qualifications:

• Manage complex calendars for multiple design leads, coordinating meetings, team interactions, and internal design reviews with precision and attention to detail
• Develop and maintain comprehensive scheduling systems that optimize team productivity and minimize scheduling conflicts
• Act as a central point of communication, facilitating information flow between design leads, team members, and other departments
• Interest in learning and growing with the team and ability to proactively look for ways to help the team to function more smoothly across multiple locations is a plus
• Prioritize and track design team projects, ensuring critical deadlines are met and resources are allocated effectively
• Coordinate travel arrangements, expense reporting, and administrative documentation for design leadership
• Great reputation for working in a team environment and acting with integrity
• Excellent written and verbal communication with a strong sense of professionalism
• Handle confidential information with the highest level of discretion and professionalism
• Proficiency with Calendar, Mail, Keynote, Quip, Slack, and other office systems and tools are a plus

Description:

• You will support and assist several design leads and and their team with administrative tasks. This includes heavy calendar management using Calendar to organize daily calendars showing flexibility and problem solving abilities; adjust and prioritize schedules due to changes from conflicting meetings that come up the last minute.
• You are savvy while regularly coordinating with other executives' schedules and assistants, cross-functional teams across PD&M.
• You will be expected to balance and prioritize a wide range of projects and tasks simultaneously while working in a fast-paced environment, with impeccable attention to detail, accuracy, and timeliness
• You work autonomously, take initiative, and complete tasks you are responsible for.
• You are creative, thoughtful, take problems and dissect it for solutions, better yet, you can foresee it coming and are three steps ahead.
• You may answer correspondence and redirect as needed to teams within PD&M.
• You may set up large team meetings, organizing catering when needed and organize team off- site meetings.
• You can expect to regularly arrange complex domestic and international travel and process expense reports as needed.
• Facilitate office moves as needed for the team and help with general studio needs as they arise.

Education:

• A Bachelor's degree, AA or equivalent experience

The target hiring compensation range for this role is $36 to $40 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium . More information on our awesome benefits .

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

Client Description

Our client, a leader in consumer electronics, is one of the greatest, most innovative, world-changing companies ever created. More like a cluster of start-ups versus a large company, they are single-handedly credited with creating some of the most impactful products of this generation.

Working alongside some of the brightest and most talented people, the work you do here will add up to something big that could not be done anywhere else. There is no doubt that your best work will be brought out achieving some hefty goals at a heroic pace.

One thing we know is that you WILL NOT ever be bored.

Here are some more things you can expect:

• Wi-fi equipped shuttle service
• Free parking
• Onsite cafeteria

WORKING WITH AQUENT: long-term assignments with Aquent gets you access to some pretty cool things:
- You're paid weekly
- Subsidized health (including term life and LTD) and dental benefits after your first four weeks of work (averaging at least 20 hrs/wk)
- Access to Fidelity 401(k)
- Access to FSA Program
- Direct deposit for your pay check
- Access to our Talent Rewards Program (we reward for referrals.)
- Access to free online courses via Aquent's Gymnasium, to help you develop your skills:
- Access to free online courses via
- Aquent support: your Aquent Agent checks in with you during the course of your assignment to make sure you're happy and progressing according to your expectations (we're also there to be looking for new opportunities for you when you're close to wrapping up)