Job Title: Administrative Assistant -Human Resources
Location: 39 Howard avenue Cranston RI 02920
Pay Rate: $21.00 per hour on W2 without benefits
Duration: 04+ months (possible extension)
Hours/week: 35hrs
Shift timings: 8:00 AM - 4:00 PM
Must have: - Experience in HR field.
- Proficiency with Microsoft Word and Outlook, Access and Excel
- Prior secretarial or administrative/office support experience.
- High school diploma.
- Proficiency with Microsoft Word and Outlook, Access and Excel.
Roles and Responsibilities: - Excellent communication and interpersonal skills are necessary, as this position will require frequent contact with employees, union officials, external agency personnel, and the public.
- The ability to exercise the utmost discretion and professional judgment when dealing with sensitive or confidential information.
- The ability to multi-task in a busy atmosphere with frequent interruptions and distractions.
- Must be detail-oriented with attention to thoroughness and accuracy.
- Data entry into the HR Access database.
- Screen documents for accuracy and follow up as needed.
- Create, organize, store and retrieve paper and electronic files.
- Maintain paper and electronic filing systems and records.
- File as well as remove hard copy documents from personnel files.
- Prepare correspondence and documents for signature.
- Copy, scan, and send correspondence and documents to various individuals via email, interoffice mail, and US mail.
- Hand carry correspondence and documents to and from other offices within walking distance.
- Schedule and maintain HR calendar.
- Assist visitors/callers, answer phone, respond to inquiries, take messages.
Required Qualification: - High School Diploma/GED.
- Prior secretarial or administrative/office support experience.
Required Skills: - Ability to type at least 40 words per minute.
- Proficiency with Microsoft Word and Outlook, Access and Excel.
- Experience with using modern office equipment (i.e., copier/scanner).