At MJH Life Sciences our success is measured by your success. If you set your standards high and want to contribute to a winning team, we'll provide you with every opportunity to help grow our company and your career. Our associates come from all backgrounds, sharing one key quality: determination to succeed. We value being Service Focused, having a Passion for Winning, Innovation, Respect, Integrity, and Teamwork. Nothing means more to us than hiring people with these attributes. If you believe you're right for the job, this is the place to prove it.
The Administrative Assistant is responsible for being a proactive and highly organized individual to support our executive team. The position will play a crucial role in ensuring the smooth and efficient operation of our executives' daily activities, long-term projects, and internal collaboration across shared services' team leads. The ideal candidate will be detail-oriented, possess strong organizational and communication skills, and thrive in a fast-paced environment.
Key Responsibilities: - Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prioritize incoming requests and ensure timely responses.
- Prepare and edit correspondence, communications, presentations, reports, and other documents.
- Attend meetings, take minutes, and distribute meeting notes and action items.
- Handle confidential and sensitive information with discretion.
- Conduct research and compile data as needed upon request.
- Monitor and manage executive's expense queues and travel requests for approval.
- Serve as a liaison between executives and internal/external stakeholders.
- Manage special projects and initiatives as assigned.
- Monthly management and ownership of executive credit card reconciliation.
Qualifications: - Minimum of 5 years of proven experience in an executive assistant or a similar role, with at least 2 years in a senior or leadership position.
- Proficient in SalesForce, WorkFront, WorkDay, and MS Office Suite
- Strong organizational and time-management skills.
- Ability to multitask and prioritize tasks effectively.
- Use of discretion and confidentiality.
- Bachelor's degree preferred but not required.
- Experience in handling executives' calendars and travel arrangements is a plus.
- Excellent verbal and written communication skills.
MJH Life Sciences provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. All employees of MJH Life Sciences are employed "At Will." This means that either the employee or the Company is free to end the employment relationship at any time, for any reason, with or without cause and with or without notice.