Administrative Assistant

Position Type:
Secretarial/Clerical/Administrative Assistant II

Date Posted:
4/25/2025

Location:
Transportation COVINGTON INDEPENDENT PUBLIC SCHOOL DISTRICT
POSITION VACANCY

POSITION: ADMINISTRATIVE ASSISTANT - II
SCHOOL/PROGRAM: TRANSPORTATION DEPARTMENT
DATE POSTED: APRIL 25, 2025
APPLICATION DEADLINE: POSITION WILL BE FILLED AS SOON AS POSSIBLE

QUALIFICATIONS:

• High school Diploma or G.E.D.
• Three years successful related work experience.
• One year radio dispatching experience/front office.

KNOWLEDGE OF:

• Safe practices concerning school bus transportation.
• Health and Safety regulations.
• Applicable sections of the KAR and other applicable laws.
• Modern office practices, procedures, and programs.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Basic recordkeeping techniques.
• Computers and computer software.
• Interpersonal skills using tact, patience, and courtesy.
• Telephone techniques and etiquette.
• Operation of standard office machines including computer equipment.

ABILITY TO:

• Perform a wide variety of clerical and secretarial duties and to assist in a variety of administrative tasks.
• Lift students according to established guidelines (as needed basis).
• Understand and relate to children with special needs (as needed basis).
• Maintain current knowledge of Emergency Evacuation procedures.
• Observe health and safety regulations.
• Perform clerical duties such as filing, word processing and maintain routine records.
• Establish and maintain cooperative and effective working relationships with others.
• Understand and follow oral and written directions.
• Meet schedules and deadlines.
• Communicate effectively both orally and in writing.
• Learn policies and procedures of assigned program.
• Analyze situations accurately and adopt an effective course of action.
• Work efficiently with many interruptions.
• Provide work direction to others as assigned.

PERFORMANCE RESPONSIBILITIES:

• Answer and manage telephone calls and visitors to appropriate personnel. Be able to answer routine questions according to established guidelines; schedule meetings and appointments.
• Perform routine word processing and general clerical tasks in support of the Transportation Department.
• Enter data into a variety of programs.
• Duplicate items; package and distribute completed correspondence and other materials.
• Assure timely distribution of records, reports and bulletins.
• Receive, sort and distribute incoming mail.
• Maintains an up-to-date listing of school buses and assigned drivers and assistants.
• Assures ready access to an up-to-date route sheet for each scheduled route.
• Assures that each scheduled route is appropriately covered by utilizing available relief or substitute driver/assistants.
• Maintains an accurate daily attendance roster of drivers and assistants.
• Using other designated buses and drivers, provides for removal of unruly students from buses.
• Maintains cordial working relationships with assigned drivers and assistants.
• Demonstrates a comprehensive knowledge of roads and streets in Covington.
• Ensures that drivers and driver assistants clock their times accurately and that any write-in time is accurately reflected on the daily report.
• Operate two-way radio base stations; operate paging system as required; record radio communications as required.
• Communicate with department employees, dispatching to needed locations to respond to routine requests or emergency situations.
• Monitor special equipment as assigned and maintain appropriate records.
• Maintain or assist in maintaining assigned files and records; receive and process information according to established guidelines and procedures.
• Communicate with parents, supervisors, school administrators and department employees; receive requests, questions, concerns and suggestions and provide routine information and assistance or route to appropriate personnel.
• Maintain current knowledge of routes and locations to assure timely services and accurate information.
• Perform a variety of clerical support duties as assigned; type correspondence, memos and other items; compile data from clearly defined sources and prepare reports; answer telephone, route calls or messages; prepare and process requisitions; distribute mail.
• Operate standard office machines.
• Performs other duties as assigned.
• Maintain regular attendance.

JOB GOAL:

• To perform general clerical activities in support of the Transportation Department. Apply procedures and policies within clearly specified procedures.

RESPONSIBLE TO: Director of Transportation
CONTRACT: 235 Days; days will be adjusted for remainder of school year.
SALARY: $129.73 - $208.03/Daily; depending on experience

APPLICATION PROCEDURE:

• Complete the online application at: .
• Complete the Classified application.
• Please direct questions about the online application to Aisha Payne at or .
• For information regarding this position contact Shawn Stein at .
• This position will be filled as soon as possible. All applications will be evaluated and screened.

An Equal Opportunity Employer

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