Administrative Assistant

Starting rate $11-13 hourly

Job summary:

Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

Primary Functions of Job:

Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.

Essential job functions:

answer, screen and transfer inbound phone calls

receive and direct visitors and clients

general clerical duties including photocopying, fax and mailing

maintain electronic and hard copy filing system

handle requests for information and data

resolve administrative problems and inquiries

prepare written responses to routine inquiries

prepare and modify documents including correspondence, reports, drafts, memos and emails

schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors

prepare agendas for meetings and prepare schedules

open, sort and distribute incoming correspondence

maintain office supply inventories

coordinate maintenance of office equipment

Other duties as assigned

Minimum requirements

High School Diploma or GED equivalent; computer skills and knowledge of relevant software; knowledge of operation of standard office equipment; knowledge of clerical and administrative procedures and systems such as filing and record keeping; knowledge of principles and practices of basic office management.

Abilities required:

Communication skills - written and verbal; planning and organizing; attention to detail and accuracy; flexibility; adaptability; customer service orientation; teamwork

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.