Administrative Assistant (full-time) - Colorado Springs
American Legend Homes is a family-owned residential homebuilder operating in Texas and Colorado. This award-winning organization has a passion for providing the absolute highest level of customer service with a focus on thoughtful designs and quality construction practices.
We've found that the desire and ability to deliver the best possible customer service comes naturally when you're a part of a company that believes in teamwork, recognizes success, and truly values the contributions made by every team member.
American Legend Homes is currently seeking a highly motivated, detail oriented and experienced Administrative Assistant. The ideal candidate will assist with office tasks, project coordination, customer service, and support various departments to ensure projects run smoothly and efficiently. This is a great opportunity for someone who enjoys working in a fast-paced environment, has a passion for construction, and is organized and reliable.
Essential Duties and Primary Responsibilities:
- Support starts coordinator with permitting, fee assessment and lot conversion
- Process and run company warranty reports
- Ensure office operations run smoothly, including answering phone calls, responding to emails, and handling inquiries.
- Standard office filing and scanning
- Printing marketing materials for Sales
- Make company deposits
- Help set up company events and new model homes
- Establish and maintain appropriate filing systems, both manual and electronic
- Create, update and maintain departmental databases when appropriate
- Maintain and order office supplies
- Assist with project coordination and follow-up tasks
- Assist any departments with administrative tasks as required
OTHER DUTIES: This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
Required Skills and Abilities:
- High school diploma or equivalent; associate or bachelor's degree preferred.
- Proven experience as an Administrative Assistant or in other clerical positions.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills.
- Excellent communication (written and verbal) and interpersonal skills.
- Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
- Discretion and confidentiality in handling sensitive information.
American Legend Homes offers a highly competitive commission structure and comprehensive benefits including 401k, ESOP, vacation and full health and life insurance packages.