Administrative Assistant

Administrative Assistant
Location: Cleveland, OH 44114
Pay: $21.00/ hour
Hours: M- F, 8:00 am -5:00 pm
Length: Contract-to-hire, on-site

Staffing Solutions Enterprises is seeking an Administrative Assistant in Cleveland, OH. In this role, you will support the Operations Manager and provide administrative support to the Executive Director, leadership team, and Operations Team.

Must Haves:
- 3 years of experience as an Administrative Assistant or Office Manager position
-Proficient in Microsoft Office Suite (Word, PowerPoint, Excel)
-Strong organizational skills that reflect the ability to perform and prioritize multiple tasks

Job Responsibilities:
-Completes a broad variety of administrative tasks for the Executive Director (ED), leadership
team, and the Operations team; managing extremely active calendars, filing, making
meeting and travel arrangements, as well as responding to routine correspondence and
Assist ED with Board communications and materials.
-Support the Operations Manager by coordinating HR processes and other activities related
to technology, facilities, and general operational matters.
-Coordinate a variety of events, including scheduling, ordering food, and maintaining
registrations.
-Coordinates the Accounts Payable process to include receiving, stamping, and coding
invoices, and submitting them to the Accounting Department for timely processing.
-Maintains an accurate vendor list for reference in processing Accounts Payables.
-Maintains records and documentation to track Accounts Payable activity and support issue
resolution.
-Regularly review Accounts Payable activity to ensure timely and accurate processing.
-Supports Development activities that include donor thank you letters, mailings (labels) and
data entry into the Little Green Light CRM system as needed.
-Prioritizes conflicting needs; handles matters expeditiously, proactively; and follows through on projects to successful completion, often with deadline pressures

Job Responsibilities:
-Strong organizational skills that reflect the ability to perform and prioritize multiple tasks
seamlessly with excellent attention to detail.
-Very strong interpersonal skills and the ability to build relationships with across the
organization.
-Excellent written and verbal communication skills.
-Demonstrated proactive approaches to problem-solving with strong decision-making
capability.
-Highly resourceful team-player, with the ability to also be extremely effective
independently.
-Proven ability to handle confidential information with discretion, be adaptable to various
competing demands, and demonstrate the highest level of customer/client service and
response.
-Proficient in Microsoft Office Suite (Word, PowerPoint, Excel)

Preferred Qualifications:
-Demonstrated ability to achieve high performance goals and meet deadlines.
-Previous experience in an administrative role.
-Forward-looking thinker who actively seeks opportunities and proposes solutions

Role Competencies:
-Attention to Detail
-Ability to use a variety of business systems (basic Microsoft Office Suite)
-Organizational skills and ability to manage multiple priorities
-Communicate Effectively: Develop and deliver communications using various methods
that conveys a clear understanding of the unique needs of the different audiences we
communicate with.

Must be able to pass a pre-employment screening (drug/background)

We look forward to your application.

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