Join a premier real estate company in Chicago as an Administrative Assistant on an exciting temporary assignment with a chance to become a permanent member of the team. This role is perfect for a detail-oriented and proactive professional eager to make an impact in a dynamic, fast-paced environment. This role offers health insurance, PTO, disability coverage, parental leave, and 401(k) with a competitive salary of $65,000 - 70,000 and the chance to gain invaluable hands-on experience in the real estate industry, this position offers an excellent opportunity to grow your skills while supporting a high-performing brokerage team.
Key Responsibilities of the Administrative Assistant:
- Serve as the central point of contact for brokers, managing calls, mail, and scheduling while organizing client meetings and coordinating calendars.
- Design and prepare eye-catching marketing materials, including proposals and packages, using desktop publishing software.
- Build and maintain relationships with external vendors to ensure seamless printing and graphic production.
- Keep the team on track by managing databases, monitoring project deliverables, and providing status updates.
- Assist brokers with meeting preparation, tracking project schedules, and ensuring materials are current and accurate.
- Oversee office supply inventory and maintain meticulous records of deals, agreements, and accounting details.
- Offer innovative ideas for process improvements while providing top-notch administrative support.
Qualifications of the Administrative Assistant:
- 3+ years of administrative experience in a fast-paced, professional setting.
- Marketing experience and knowledge of InDesign is required; experience with creating and editing marketing materials is a plus.
- Basic familiarity with real estate concepts and terminology is advantageous.
- Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
- Strong multitasking and organizational skills, with a sharp eye for detail.
- Exceptional communication skills and the ability to thrive under deadlines.
B-1