With a strong global presence, this premier law firm stands out for serving top-tier clients across various industries paired with a welcoming, collegial culture rooted in Midwestern warmth, all while maintaining a genuine commitment to diversity and inclusion. This role provides comprehensive administrative support to high-level executives and their teams. You will engage with high-profile guests and internal stakeholders at all levels, ensuring professional and seamless interactions.
This position requires exceptional organizational and project management skills, a strong work ethic, and the ability to communicate effectively at the executive level with sound judgment and discretion. Apply now to learn more about this exceptional opportunity.
Responsibilities
- Provide administrative support including strategic calendar management; vetting, prioritizing, and arranging meetings; coordinating travel bookings, and internal event planning.
- Act as a connection with other departments and outside groups, including high-level leadership, C-level executives, and members and executive committees.
- Work individually and collaborate on special and ongoing projects. Act as project manager for special projects, including planning and coordinating multiple presentations, distributing information, and creating materials.
- Handle confidential and non-routine information and explain policies when necessary.
- Prepare a variety of documents, including project and meeting notes.
- Create and process expense reports, invoices, and check requests.
- Run reports from various systems and format appropriately.
- Exercise discretion and independent judgment concerning matters of significance.
Ideal Experience
- Minimum of 5 years of experience in an administrative/executive assistant role supporting high-level executives.
- Strong typing skills, and ability to produce work quickly and effectively.
- Excellent proofreading, grammar, punctuation, and editing skills.
- Advanced proficiency in MS Outlook, Word, Excel, and PowerPoint.
- Proficiency in using MS Visio and Chrome River.
- Strong organizational skills, attention to detail, and good judgment.
- Strong interpersonal communication skills.
- Strong analytical and problem-solving skills.
- Able to work harmoniously and effectively with others.
- Able to preserve confidentiality and exercise discretion.
- Able to work under pressure.
- Able to manage multiple projects with competing deadlines and priorities.
The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.