Administrative Assistant

Administrative Assistant
Chelsea, MA
6 Months
PAY: $24.90/HR.

Short Description:
The Administrative Assistant provides administrative support in all aspects of office
management within the Office of Facilities Management and Decarbonization
(OFMD) location at the Massachusetts Information Technology Center (MITC).

Complete Description:
The Administrative Assistant provides administrative support in all aspects of office management within the Office of Facilities Management and Decarbonization (OFMD) location at the Massachusetts Information Technology Center (MITC). This position works under the direction of the MITC Facility Manager. He/she schedules appointments and maintains calendars, files, records and databases. The Administrative Assistant performs office administrative functions as required, both solely and as part of a team.

The administrative assistant coordinates and tracks service requests, building occupant concerns, and work orders through the Capital Asset Management Information System (CAMIS), a facilities management database integral t the duties of this position. The incumbent is responsible for all aspects of CAMIS and other systems in regard to information gathering, data entry and maintenance and report preparation. The Administrative Assistant also provides assistant in general office functions, and greets guests.
- Receive, coordinate and disseminate requests,
both internal and external, to appropriate
DCAMM staff for resolution.
- Process work order requests
and tenant complaints through CAMIS.
- Prioritize, organize
and expedite the flow of work including scheduling appointments and coordinating necessary arrangements
for meetings and conference rooms.
- Compose letters,
correspondence, reports, financial and budgetary forms, etc. Inform and interpret policies
and procedures to building customers and employees.
- Communicate effectively with building contractors, maintenance personnel and cleaning
supervisors.
- Maintain confidential records and files.
- Coordinate the handling
of records to be archived
including: entering the information into the
system, inventorying and labeling records,
preparing standard request
forms and coordinating retrieval of records on an
as-needed basis.
- Act as liaison to the IT
Helpdesk.