Administrative Assistant

Job Title
Administrative Assistant (Contract)

Location
Charlotte, NC Onsite

Compensation & Schedule

• $24-26 per hour

• Full-time hours

• W2 Contract

• Start Date: ASAP

Role Impact
This long-term administrative contract supports senior leadership at one of the world's largest financial institutions. The role ensures efficient operations through expert calendar coordination, global travel logistics, and adherence to internal processes for events, expenses, and employee onboarding. Success in this position means leaders can operate with clarity, accuracy, and full administrative backing.

Key Responsibilities

• Coordinate complex calendars, meetings, and events, including MS Teams logistics and material preparation

• Book detailed domestic and international travel with multi-leg air, rail, and hotel arrangements

• Manage Concur expense reports in compliance with internal policies

• Process event and sponsorship requests in line with organizational procedures

• Facilitate onboarding and offboarding, including access setup, supply requests, and I-9 processing

Minimum Qualifications

• 4+ years of administrative support experience in a large corporate setting

• Experience with international and domestic travel planning and Concur

• Proficiency in MS Office Suite with advanced calendar management

• Familiarity with Concur for time and expense submissions

Core Tools & Systems

• Concur

• Microsoft Excel

• Microsoft Outlook

• Microsoft PowerPoint

• Microsoft Teams

• Microsoft Word

• SharePoint

• Time tracking systems

• Virtual meeting platforms

• Windows OS

Preferred Skills

• Financial services experience

• Experience supporting executive leadership

• Knowledge of onboarding platforms or I-9 verification systems

EEO / ADA Statement
We are an equal opportunity employer and provide reasonable accommodations upon request.