Position Detail Job Title -
Administrative Assistant (Level III) Location -
Charlotte NC 28255 (Hybrid) Duration -
6 Months Contract Job Description: We are seeking a highly motivated and experienced Executive Administrative Assistant to support the Business Management and Controls (BMC) Leaders and the Pennington team. This role involves advanced and confidential administrative support, calendar management, travel coordination, and office operations. The ideal candidate is proactive, detail-oriented, and able to handle multiple tasks in a dynamic environment with professionalism and discretion.
Key Responsibilities: - Manage complex and dynamic calendars, prioritize meetings, and coordinate logistics
- Schedule meetings across multiple time zones and calendars
- Arrange travel and process expense reports in line with corporate policies (using Concur/Corporate Travel tools)
- Serve as an onsite point-of-contact for visiting team members
- Coordinate catering, events, and post-event logistics
- Maintain office supplies, printer functions, and request facility maintenance when needed
- Support onboarding/offboarding, including equipment coordination and building access
- Maintain floor signage and cleanliness for BMC areas
- Create and manage SharePoint sites and documentation
- Support senior leadership team as needed with ad hoc administrative tasks
Required Skills: - Advanced proficiency in Outlook (calendar management) and other MS Office tools (Word, Excel, PowerPoint, Visio)
- Working knowledge of SharePoint , WebEx , GEP Smart , and corporate systems like Concur
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- High level of organization, attention to detail, and accuracy
- Time management skills with the ability to prioritize and adapt to changing priorities
- Professional demeanor and ability to interact with stakeholders at all levels
- Comfortable working independently and proactively solving problems
Desired Skills & Experience - 2+ years of executive administrative assistance experience
- Experience supporting multiple senior leaders or business lines
- Familiarity with Concur or similar travel and expense systems
- Experience working across multiple locations and with executive stakeholders
- Strong interpersonal and collaboration skills
- Knowledge of enterprise tools and internal processes (preferred but not mandatory)