Administrative Assistant

Position:

Location:

Hours:

Schedule:

Salary Range:

Administrative Assistant?- Curriculum Department
Administrative Offices

8 per day (tentatively 8:00 am - 4:30 pm)

Monday - Friday, 12 months

Determined by degree and?experience

Qualifications: Minimum of two-year degree in clerical/office management or five years' experience performing, at a high level, the duties and responsibilities associated with this position.? Must possess strong organizational, problem solving, and computer application skills.? Be member in good standing in Michigan School Business Officials Certification program or work towards certification.? Must possess a knowledge of standard office policies and procedures.? Skill in English composition, grammar, spelling and punctuation.? Skill in the use of computer software applications used in the office.? Excellent Customer Service skills.

Summary:The Curriculum Administrative Assistant provides assistance and support to the district administrator(s), administrative team, superintendent and school board to assure the effective and efficient operation of the district.? The Curriculum Administrative Assistant is responsible for the processing and maintenance of confidential and non-confidential correspondence of the District Administrators.? The Curriculum Administrative Assistant assists the Directors of Elementary and Secondary Curriculum,?and?the Grant Administrator with the maintenance of records,?filing of reports and ensures absolute confidentiality of information, files and records.? The Curriculum Administrative Assistant provides complex administrative support and technical program assistance.? Work involves triaging and routing policy calls, parent and staff calls, disseminating information, maintaining filing systems, routing documents for approval and performing internal administrative support work.?

Essential Duties and Responsibilities:?Other duties may be assigned.?

• Regular and reliable in-person attendance is an essential job function.?

• Provides direct support to Director of Elementary Education, Director of Secondary Education, and Grant Coordinator.? Assists Director of Student Services and others as directed.?

• Processes, records and maintains records of workshop/conferences for professional staff.? Processes substitute requests for workshops/conferences.? Assigns accounts to charge for workshop/conference absences.? Processes/maintains records of purchase orders for workshop/conferences.? Verifies information with payroll department.?

• Coordinates, tracks, maintains records and verifies professional staff professional development hours needed for certification renewals?to include serving as SCECH coordinator.

• Maintains records of Curriculum Council attendance, types/distributes minutes from meetings.?

• Coordinates and tracks flow of information related to other curriculum committees.?

• Prepares or directs preparation of minutes, newsletters, notices, manuals, agendas and correspondence will all supporting documentation, requiring application of a specialized knowledge of the assigned function.?

• Generates reports - researches, summarizes and analyzes information; calculates statistics and compiles data to prepare special and recurring reports containing specialized or sensitive information following supervisors, general direction. Selects relevant information for a variety of sources.?

• Maintains textbook and resource database for district, processes requests for textbooks.?

• Maintains the curriculum department budget and works with the Business Office to plan for expenditures and budget allocations.

• Assist with records maintenance of?assessments.? Add/update student records when requested.?

• Assist Directors of Elementary/Secondary Curriculum with?AdvanceED?records and reports.?

• Coordinates, registers and maintains records of summer school students.? Work with staff and other departments to assure the program success.?

• Act as Anchor Bay School District Bilingual contact with the Macomb Intermediate School District.? Attending meetings, maintaining/updating ESL student records; screening new students, processing information in PowerSchool to add them to the Michigan Secure Site, verifying student information for spring testing, maintaining records on students receiving services, monitoring grades/progress for students on the two-year monitor list, maintaining all records related to the district ESL students.

• Provide training and procedure updates to identified district professional staff who screen and test district ESL students.?

• Act as liaison between MISD Bilingual Tutors and district.?

• Marketing and Communications liaison with others in the creation, review, proofread/edit and dissemination of district marketing materials.? Maintain records of such communications.?

• Be able to work independently and within a team environment to benefit the students, personnel and Anchor Bay School District.?

• Perform other professional duties deemed necessary and requested by the administrative team.

LANGUAGE SKILLS:
MATHEMATICAL SKILLS:
REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS AND ABILITIES:
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk and hear. The employee frequently is required to walk and reach with hands and arms. The position frequently requires non-stop typing on the computer. The position requires the individual to meet deadlines with severe time constraints and to interact with the public and other workers. Specific vision abilities required by this job include close vision and the ability to adjust focus. Some extended hours are frequently required of the employee.

WORK ENVIRONMENT:
The noise level in the work environment is frequently moderate to loud. The employee must work with the public and other staff, continuously meeting multiple demands from several people.

Anchor Bay School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Anchor Bay School District is an equal opportunity employer and encourages applicants from all backgrounds to apply. We are committed to fostering an inclusive and diverse educational environment for all students.

Apply online?until filled.?