Administrative Assistant

Description

Job Title: Sales and Operations Assistant

Position Overview: We are seeking a highly organized and detail-oriented associate to support our sales, billing, and purchasing teams. This role will focus on reporting, and administrative support for various internal departments. The ideal candidate will be proficient in handling a variety of tasks related to vendor management, purchasing support, billing, and reporting.

Key Responsibilities:

• Manage and prepare vendor reporting, maintain telenotes reporting, and oversee buying group reporting
• Prepare and manage vendor price sheets, ensuring they are up-to-date and accurate.
• Coordinate vendor POP programs to ensure seamless execution.
• Process and track chargebacks, rebates, and warranty true-ups ensuring accurate recording and timely resolution.
• Assist in managing vendor programs and ensure alignment with company objectives.
• Provide support for CO-OP (Cooperative Advertising) programs, ensuring compliance with terms and conditions.
• Support consigned and buy-sell billing processes, ensuring that all transactions are processed correctly and efficiently.

• Assist with the resolution of discrepancies between orders, invoices, and deliveries.
• Provide daily administrative support in managing paperwork such as invoices, order acknowledgements, and packing slips.
• Work closely with the purchasing manager to place purchase orders with key vendor partners.

Requirements

• Possess strong attention to detail.
• Strong time management and organizational skills.
• Effective written and verbal communication skills.
• Ability to handle multiple tasks and prioritize efficiently.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
• Experience with ERP systems or similar platforms (preferred).
• Ability to work independently and as part of a team in a fast-paced environment.
• Knowledge of sales, purchasing, and billing processes is a plus.
• Strong problem-solving skills.

Education and Experience:

• High School Diploma or GED Associates degree preferred.

• 2-3 years of experience in an administrative assistant role.

Must pass a drug test and background check.