Job Title: Administrative AssistantJob Description
We are seeking an organized and detail-oriented Administrative Assistant to provide essential support to the manager with daily tasks. The role involves handling various administrative duties, including data entry, document management, and client communication.
Responsibilities
- Provide administrative support to the manager on day-to-day tasks.
- Print W0-2/ACA print stream paperwork and sleeve jobs with live file listings.
- Monitor and track UAT testing results using Excel.
- Review CD Archives by opening and checking each one with a CD disk drive reader.
- Gather and ship all items going out to clients daily using shipping reports by the CE team.
- Enter tracking numbers and shipping costs back into the system daily.
- Assist and balance postage in the print stream for invoices.
- File, fax, and scan all necessary documents to the correct managers promptly.
- Handle additional administrative tasks as needed or requested.
- After 2-3 months, handle responsibilities for someone going on maternity leave, including:
- Day-to-day client communication.
- Attend daily standup team meetings.
- Receive data instructions and project specifications and convert them into instructions for the operations team.
- Monitor inventory, communicate replenishments, and work on reorders with procurement.
- Act as a liaison between procurement, customer service, and print center teams.
- Research client requests, identify errors, make corrections as needed, and find resolutions for customers.
- Assist with any reporting needed for internal teams and customers, and respond in a timely manner to internal and external teams.
- Handle any other tasks provided by the manager.
Essential Skills
- 2+ years of experience in administrative support.
- 2+ years of experience in data entry support.
- Proficiency in Microsoft Excel and Outlook.
- Strong tracking and reporting skills.
Additional Skills & Qualifications
- 2-7 years of relevant experience.
- Bachelor's degree preferred but not required.
- Experience in manufacturing preferred.
Work Environment
This position is onsite for 5 days a week, with standard hours from 8am to 5pm, although start times can be flexible between 7am and 9am. The work environment is business casual, and the company culture promotes a family feel with a supportive atmosphere. Benefits are available if the position becomes permanent, including BCBS.
Pay and Benefits
The pay range for this position is $20.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Carol Stream,IL.
Application Deadline
This position is anticipated to close on Apr 11, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (%) for other accommodation options.